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Issue - meetings

Meeting: 07/03/2023 - The Cabinet (Item 8)

8 CYNGOR GWYNEDD ACTING AS LEAD AUTHORITY FOR LMS CYMRU (LIBRARY MANAGEMENT SYSTEM) pdf icon PDF 199 KB

Cyflwynwyd gan: Cllr. Nia Jeffreys

Additional documents:

Decision:

To authorise Cyngor Gwynedd to act as the Lead Authority for LMS Cymru, which means:

 

·        That the Cyngor Gwynedd Procurement Unit will undertake the procurement process for a new LMS which involves procuring a system on a framework, not only for the north Wales Library Consortium but for the Wales Library Authorities which are eager to be members of the LMS Cymru Consortium for the duration of the contract which will last 7 years from 2023/2024.

·        That the LMS Cymru arrangement is based on a Consortium Agreement that will commit every member to pay their full proportion of the costs, and any potential costs such as redundancy costs, for the duration of the new consortium agreement.

·        As a part of the Consortium Agreement, to employ a LMS Support Unit staffed by 3 full-time officers (neutral location) for the duration of the agreement.

Minutes:

The report was submitted by Cllr Nia Jeffreys.

 

DECISION

 

Cyngor Gwynedd was authorised to act as the Lead Authority for LMS Cymru which means:

 

·       That the Cyngor Gwynedd Procurement Unit will undertake the procurement process for a new LMS which involves procuring a system on a framework, not only for the north Wales Library Consortium but for the Wales Library Authorities which are eager to be members of the LMS Cymru Consortium for the duration of the contract which will last 7 years from 2023/2024.

·       That the LMS Cymru arrangement is based on a Consortium Agreement that will commit every member to pay their full proportion of the costs, and any potential costs such as redundancy costs, for the duration of the new consortium agreement.

·       As a part of the Consortium Agreement, to employ a LMS Support Unit staffed by 3 full-time officers (neutral location) for the duration of the agreement.

 

DISCUSSION

 

The report was submitted, reiterating that the Council was asking to act in a lead role once again, but this time across Wales. Pride was expressed in the work of the Head of Economy and Community Department and the Libraries Service Manager and that they were ready to lead on the LMS Cymru work.

 

The Head of Economy and Community noted that close collaboration had occurred with Libraries across north Wales, as well as the work of planning a new system. It was confirmed that it would be more effective for every County to work off the same system.

 

It was reiterated that the Department was asking for the right to put themselves forward formally to be a lead body for LMS Cymru and consequently was asking for a formal procedure.

 

Observations arising from the discussion

¾   It was expressed that it was good to see Cyngor Gwynedd taking the lead again, and it was confirmed that the new system was being implemented across the whole of Wales.

¾   It was assumed, in terms of resources, that the rest of the Local Authorities across Wales were contributing.

¾   It was confirmed that this was correct; although it would not involve additional money for Cyngor Gwynedd there would not be additional costs for the Council either. It was added that the new procedure would ultimately be more effective for Local Authorities.

¾   Gratitude was expressed for the report, noting that it was good to see Cyngor Gwynedd being progressive across Wales.

¾   The Cabinet sent its best wishes to the Libraries Service Manager.

 

Awdur: Sioned E. Williams, Head of Economy and Community and Nia Gruffydd, Libraries Service Manager