Issue - meetings

Report by Hedd Vaughan-Evans, Operations Manager.

DECISION

Resolved to:

·         Endorse the principle of adopting a programme and project management approach to the delivery of the North Wales Growth Deal, including the establishment of Programme Boards to oversee operational delivery.

·         Approve the proposed delivery structure as set out in Appendix 1 and the proposed Programme Board Terms of Reference as set out in Appendix 2.

·         Approve the appointment of Programme SROs and Deputy SROs as set out in Appendix 3 and appoint a Lead Member from the North Wales Economic Ambition Board to sit on each Programme Board.

·         Note that the existing sub-groups for Energy and Digital, will be replaced by the Programme Board once established.

·         Delegate authority to the Programme Director in consultation with the Monitoring Officer and the Executive Support Group to implement the programme governance arrangements and make all other appointments to the Programme Boards.

The report was submitted by Hedd Vaughan-Evans - Operations Manager.

RESOLVED

Resolved to:

¾     Endorse the principle of adopting a programme and project management approach to the delivery of the North Wales Growth Deal, including the establishment of Programme Boards to oversee operational delivery.

¾     Approve the proposed delivery structure as set out in Appendix 1 and the proposed Programme Board Terms of Reference as set out in Appendix 2.

¾     Approve the appointment of Programme SROs and Deputy SROs as set out in Appendix 3 and appoint a Lead Member from the North Wales Economic Ambition Board to sit on each Programme Board.

¾     Note that the existing sub-groups for Energy and Digital, will be replaced by the Programme Board once established.

¾     Delegate authority to the Programme Director in consultation with the Monitoring Officer and the Executive Support Group to implement the programme governance arrangements and make all other appointments to the Programme Boards.

REASONS FOR THE DECISION

The NWEAB needed to adopt a programme governance model based on best practice to ensure the successful delivery of the North Wales Growth Deal.

Given the scale and complexity of the partnership and the portfolio of work to be delivered, the need to establish a clear model for portfolio, programme and project governance was expressed.

DISCUSSION

The report was submitted, and the decision noted. The importance of project governance was stressed not for arrangements but for the vision. It was noted that the model was based on a best practice approach for managing projects and was built on the present structure.

It was explained that the main change was the establishment of the programme board which would replace the sub-groups. These would not be formal sub-boards of the NWEAB, rather, programme boards which would oversee work and propose recommendations not make decisions. Attention was drawn to the structure and it was explained which Members would be Lead Members for each programme, who would act as a link between the boards and the NWEAB.

It was reported that the NWEAB had been identified as a Group to co-ordinate Economic Recovery post Covid-19. It was noted that the aim and objective of the Economic Recovery Co-ordination Group would be to facilitate the period post Covid.

During the discussion the following matters were raised:-

·           A member enquired how the Recovery Group and NWEAB structure worked together and whether there would be an impact on projects. It was noted that four themes had been highlighted for the recovery groups across the region and the economy was one of these; further information would be sent to the members.

·           It was added that the Board, via the Recovery Group, would set objectives and lead on the work but would not respond directly. It was stressed that there would be a need to work in partnership with the Government.