Issue - meetings

To submit the Senior Finance Manager’s report (Gwynedd Council)

The following were accepted and approved:-

·         2019/20 Income and Revenue Expenditure Account

·         Annual return for the year ended 31 March 2020.

A report was presented by Ffion Madog Evans (Senior Finance Manager), which responded to a statutory requirement under Section 12 of the Public Audit (Wales) Act 2004, to report specifically on accounting and audit of Joint Committees' accounts.

It was explained that the Official Annual Return for 2019/2020 had be duly completed and certified by the Responsible Financial Officer, following certification the Joint Planning Policy Committee was required to approve and publish the Annual return by 15^th June 2020. Although it was published on the Gwynedd Council website due to the Covid-19 outbreak it was not possible for the body to approve the annual return before 15 June 2020.

It was explained that the accounts and return had been subject to audit by Deloitte and no matters arose as part of the Audit.

It was explained that due to the current situation with the pandemic it would be necessary for the Chairman to sign the Accounts using an electronic signature.

            Matters raised

·         A Question was raised regarding what the ‘other staff costs’ in Appendix A were.

Response

·         It was explained that these costs were related to a member of staff who had left the service and these were costs were on off costs relating to 19/20 only.

Decision - The 'Revenue Income and Expenditure Account 2018/2019' and the 'Annual Return' for the year ending 31 March 2020 were received and approved. The Chairman agreed to sign the accounts using an electronic signature, confirming that it has been jointly approved by the Planning Policy Committee.