on the consultation for a code of conduct for elected members.
overview of the logic behind the report was provided by the Head of Democracy Services. It was noted that the purpose of the report was to introduce a framework to hold committee meetings in the future. It was explained that the vast proportion would be held virtually;
however, it was recognised that some would
occasionally be required to
be held on a face-to-face basis.
report was submitted by the
Democracy and Language Manager, who discussed the draft principles to hold committees and meetings in
the current and future position. The different types of potential situations were discussed and which committees
would be likely to return to a face-to-face basis when
it would be possible to do so. It was noted that the exceptions to virtual committees and meetings would
be the meetings of the Full
Council, Employment Appeal Committees (depending on the appellant's wishes), Licensing Sub-committee (depending on the appellant's wishes) and the Chief Officers'
Appointment Committee (when conducting interviews).
need to reinforce the right and duty
of members to speak Welsh
at each meeting was added. It was added that this was vitally
important, especially within regional committees and meetings as others needed to be promoted to use the Welsh language in order to normalise
During the discussion, the following
observations were made by members:
The members expressed
their thanks for the report and it was noted that this was a huge change as Council committees and meetings had been held on
a face-to-face basis since the start.
Some concerns were raised, especially
the situation for new members. It was added that the office and chamber
environment was an opportunity to network and chat with fellow
members; this may be a loss to some such as new
members who needed to get to know members and
officers at the beginning
of their term.
It was asked whether
officers would experience the same changes in their
methods of working as members, i.e. would
they continue to meet virtually after restrictions lifted?
It was proposed that
it would be essential to meet on a face–to-face basis occasionally
in order to challenge and scrutinise.
It was noted that
the availability of Teams facilitated contact with officers during
the current period as it
was more personal than a telephone
It was enquired whether
it would be possible to arrange a training session for members
on using Zoom?
The importance of reminding
organisers of the right to use the Welsh language within virtual meetings was reiterated. This was reinforced by proposing that it should be added to the virtual meetings protocol.
- It was noted that the availability of officers needed to be ensured before formally changing to virtual arrangements, as they ... view the full minutes text for item 7