9 CHANGE APPROVAL ARRANGEMENTS OF UP TO £100,000 FROM RESERVES PDF 90 KB
Cyflwynwyd gan: Cllr. Ioan Thomas
Additional documents:
Decision:
In order to
facilitate more flexible spending arrangements, it was decided to delegate
power to the Chief Executive, in consultation with the Leader of the Council
and the Head of Finance Department, to commit sums of up to £100,000 from the
Transformation Fund and/or the Covid-19 Recovery Arrangements Fund.
Minutes:
The
report was submitted by Cllr Ioan Thomas
DECISION
In order to facilitate more flexible spending arrangements, it was
decided to delegate power to the Chief Executive, in consultation with the Leader
of the Council and the Head of Finance Department, to commit sums of up to
£100,000 from the Transformation Fund and/or the Covid-19 Recovery Arrangements
Fund.
DISCUSSION
The
report was submitted noting that the Transformation Fund was used to fund the Council's priorities, which had been included in the Council Plan. It was explained that the fund supported
transformational and one-off work.
Back in 2013, in the face of a challenging financial period, it was stated that it had been decided to change the expenditure approval regime from the Transformation Fund, with all claims from the Fund receiving Cabinet approval. After considering the size of the fund, it was now suggested that a revised procedure should be established, because of the need to move forward to achieve priorities without delay, whilst addressing immediate spending needs.
Over £4 million had been
earmarked in the Transformation Fund during 2021/22, which meant that the fund balance was £12.5 million on 31 March 2021. As a result of Covid-19, it was explained
that a Recovery Arrangements Fund had been established when accounts were
closed, and £2.5 million had been earmarked for the fund to assist the Council to recover after the crisis.
It
was explained that regular expenditure had been made annually
from the Transformation Fund in accordance
with Council priorities. Between 2016/17 and 2020/21, it was noted that expenditure was over £7 million. It was stated that current
commitments against the Transformation Fund were valued at £5.4 million, which included commitments of over £5 million before the 2021/22 financial year. This meant
that £7.2 million of resources were available for the purpose of Council Plan priorities.
In
terms of the Covid-19 Recovery
Arrangements Fund, it was noted that there
were commitments of
£430,000, which included
£130,000 to upgrade technology
to enable remote meetings. It was emphasised that the Cabinet's approval would still be required for priorities above the threshold of £100,000.
Awdur: Dafydd Edwards and Ffion Madog Evans