8 CYNGOR GWYNEDD ACTING AS LEAD AUTHORITY FOR LMS CYMRU (LIBRARY MANAGEMENT SYSTEM) PDF 199 KB
Cyflwynwyd gan: Cllr. Nia Jeffreys
Additional documents:
Decision:
To authorise Cyngor Gwynedd to act as the Lead
Authority for LMS Cymru, which means:
·
That the Cyngor Gwynedd
Procurement Unit will undertake the procurement process for a new LMS which
involves procuring a system on a framework, not only for the north Wales
Library Consortium but for the Wales Library Authorities which are eager to be
members of the LMS Cymru Consortium for the duration of the contract which will
last 7 years from 2023/2024.
·
That the LMS Cymru
arrangement is based on a Consortium Agreement that will commit every member to
pay their full proportion of the costs, and any potential costs such as
redundancy costs, for the duration of the new consortium agreement.
·
As a part of the Consortium
Agreement, to employ a LMS Support Unit staffed by 3 full-time officers
(neutral location) for the duration of the agreement.
Minutes:
The report was submitted by Cllr Nia Jeffreys.
DECISION
Cyngor
Gwynedd was authorised to act as the Lead Authority for LMS Cymru which means:
·
That the Cyngor Gwynedd Procurement Unit will
undertake the procurement process for a new LMS which involves procuring a
system on a framework, not only for the north Wales Library Consortium but for
the Wales Library Authorities which are eager to be members of the LMS Cymru
Consortium for the duration of the contract which will last 7 years from
2023/2024.
·
That the LMS Cymru arrangement is based on a
Consortium Agreement that will commit every member to pay their full proportion
of the costs, and any potential costs such as redundancy costs, for the
duration of the new consortium agreement.
·
As a part of the Consortium Agreement, to employ a
LMS Support Unit staffed by 3 full-time officers (neutral location) for the
duration of the agreement.
DISCUSSION
The report was submitted, reiterating that the
Council was asking to act in a lead role once again, but this time across
Wales. Pride was expressed in the work of the Head of Economy and Community
Department and the Libraries Service Manager and that they were ready to lead
on the LMS Cymru work.
The Head of Economy and Community noted that
close collaboration had occurred with Libraries across north Wales, as well as
the work of planning a new system. It was confirmed that it would be more
effective for every County to work off the same system.
It was reiterated that the Department was asking
for the right to put themselves forward formally to be a lead body for LMS
Cymru and consequently was asking for a formal procedure.
Observations arising from the discussion
¾
It was
expressed that it was good to see Cyngor Gwynedd taking the lead again, and it
was confirmed that the new system was being implemented across the whole of
Wales.
¾
It
was assumed, in terms of resources, that the rest of the Local Authorities
across Wales were contributing.
¾
It
was confirmed that this was correct; although it would not involve additional
money for Cyngor Gwynedd there would not be additional costs for the Council
either. It was added that the new procedure would ultimately be more effective
for Local Authorities.
¾
Gratitude
was expressed for the report, noting that it was good to see Cyngor Gwynedd
being progressive across Wales.
¾
The
Cabinet sent its best wishes to the Libraries Service Manager.
Awdur: Sioned E. Williams, Head of Economy and Community and Nia Gruffydd, Libraries Service Manager