Issue - meetings

Report to be presented by Iwan G.D. Evans, Monitoring Officer Cyngor Gwynedd.

1.    To adopt the following to be included in the Constitution:

·       Code of Conduct for Members and Co-opted Members

·       Standards Sub-committee Terms of Reference

·       Finance, Contracts and Legal Matters

·       Contracts Procedural Rules

2.    To delegate the power to the Monitoring Officer to make editorial changes to the Standing Orders for their publication.

The report was submitted by the Monitoring Officer.

DECISION

1.    To adopt the following to be included in the Constitution:

·         Code of Conduct for Members and Co-opted Members

·         Standards Sub-committee Terms of Reference

·         Contract Regulations and Legal Matters

·         Contracts Procedural Rules

2.    To delegate the power to the Monitoring Officer to make editorial changes to the Standing Orders for their publication.

DISCUSSION

The report was submitted confirming the need to publish the constitution in order to conform with the Corporate Joint Committees (General) (Wales) Regulations 2022 and the Local Government Act 2000.  It was noted that all the documentation was needed to ensure a foundation for propriety processes.

Four elements of the constitution were looked at in detail, which were:

Code of Conduct for Members and Co-opted Members

The Statutory Code of Conduct was presented without any amendments. It was confirmed that it would be possible to amend this code in the future by establishing and holding a Standards Committee for the Corporate Joint Committee. 

Standards Sub-committee Terms of Reference

It was noted that it would be sensible for the membership of the Corporate Joint Committee’s Standards Sub-committee to be elected from the members that were currently on local authority standard committees for the North Wales region and Eryri National Park. It was explained that this would lighten the training workload. It was suggested that the Standards Committee would include 7 members - one from Eryri National Park and others from every local authority that was a part of the Joint Committee.  

Contract Regulations and Legal Matters

It was explained that these regulations would confirm how contracts would be signed and who would have the rights to do so.

Contracts Procedural Rules

It was suggested to adopt Cyngor Gwynedd's framework for now and it would be possible to adapt the rules to be more specific to the Corporate Joint Committee in the future.