Issue - meetings

Report to be presented by Dewi A.Morgan, CJC Head of Finance (Statutory Finance Officer) and Sian Pugh, CJC Assistant Head of Finance.

1.    To note and accept the Corporate Joint Committee's actual expenditure for 2022/23 as submitted in Appendix 1 to the report.

2.    To obtain the approval of the Corporate Joint Committee to the underspend in 2022/23 and for this underspend to be transferred to a reserve fund to be earmarked to finance future one-off costs.

3.    To approve the Corporate Joint Committee’s Official Annual Return for 2022/23 (subject to External Audit), in line with the statutory deadline of 31 May 2023. It has been duly completed and certified by Cyngor Gwynedd's Head of Finance, as the Statutory Finance Officer for the Corporate Joint Committee (Appendix 2).

The report was submitted by Section 151 Officer and the Deputy Section 151 Officer.

DECISION

1.    To note and accept the Corporate Joint Committee's actual expenditure for 2022/23 as submitted in Appendix 1 of the report.

2.    To obtain the approval of the Corporate Joint Committee to the underspend in 2022/23 and for this underspend to be transferred to a reserve fund to be earmarked to finance future one-off costs.

3.    To approve the Joint Committee’s Official Annual Return for 2022/23 (subject to External Audit), in line with the statutory deadline of 31 May 2023. It has been duly completed and certified by Cyngor Gwynedd's Head of Finance, as the Statutory Finance Officer for the Joint Committee (Appendix 2).

DISCUSSION

It was confirmed that the out-turn report confirmed the Joint Committee's expenditure and balances during the previous financial year.  It was explained that at the end of the financial year 2022/2023, there was an underspend of £238,098 in the Joint Committee's budget. It was noted that there was underspend in every aspect of the Joint Committee's expenditure, excluding Finance and Legal Services Support (including the Monitoring Officer).  

It was explained that the 2022 estimate of local authorities’ population was used instead of the census results since that was what was agreed upon whilst deciding the original budget. It was explained that different population figures had been used for Cyngor Gwynedd and Conwy County Borough Council to allocate the costs of planning functions in comparison with all other costs, since the cost for planning were allocated to the Eryri National Park Authority for the population that lived within the Park's boundaries rather than the councils.