Issue - meetings

Present the Committee’s draft work programme for 2023/24 for adoption.

To adopt the Committee's work programme for 2023/24, noting the following amendments:

·       Move the Public Toilets item from the 22.02.2024 meeting to the 05.10.2023 meeting

·       Add the Highways Maintenance Manual to the 22.02.2024 meeting

·       Schedule an update on Developments in Public Transport as appropriate.

The report was presented by the Scrutiny Advisor noting the following main points:

It was noted that a draft forward programme had been drawn-up at the committee's annual workshop on 10 May 2023. It was elaborated that members of the Committee had been asked to respond to an on-line question in terms of their five main priorities from the list of possible items provided before the workshop. Attention was drawn to the five main priorities that became evident from the responses to the question, namely:

·       Developments in the Public Transport field

·       Grass Cutting and Land Maintenance

·       Waste Collection and Recycling Services

·       Public Protection Service

·       Public Toilets

It was noted that the Members had requested to ensure that no more than 3 items were to be discussed at every Committee meeting in order to ensure that every item that is scrutinised received due attention. Despite this, it was noted that this was not always possible.

It was explained that the committee's forward programme was a live document, that was reviewed regularly throughout the year in order to ensure that the correct matters received timely attention.

It was explained that a request had been received from the Highways, Engineering and YGC Department (Gwynedd Consultancy) following the workshop to move an item. It was noted that the Highways Manual had been considered and approved by the Cabinet on 11 July 2023 and, therefore, it would not be timely to scrutinise it at this meeting. The Head of Department and Cabinet Member had suggested it would be timely to scrutinise it at the meeting on 22 February 2024, moving the Public Toilets item to the 5 October 2023 meeting. This meant that two meetings during the year would include 4 items to scrutinise.

A date was considered to receive a further update on the developments in the public transport field. It was explained it would be possible for the Chair and Vice-chair of the Committee to discuss the most suitable time for the item to return to committee at their contact meetings with the Head and Cabinet Member.

RESOLVED

To adopt the Committee's work programme for 2023/24, noting the following amendments:

·       Move the Public Toilets item from the 22.02.2024 meeting to the 05.10.2023 meeting

·       Add the Highways Maintenance Manual to the 22.02.2024 meeting

·       Schedule an update on Developments in Public Transport as appropriate.