Issue - meetings

MOTOCAMP WALES, FFORDD PEN Y CEFN, DOLGELLAU, LL40 2ES

To consider the application

DECISION: To approve the application as presented, subject to amending outdoor music conditions to 4 events each calendar year during the time requested, namely 12:00 – 23:30

Additional Conditions to include:

·       Create detailed event safety management plans for each individual event which would be discussed with North Wales Police and Cyngor Gwynedd, agreed with each member of the Safety Advisory Group (SAG) and implemented by the Event Organisers.

·       Each event would seek approval from North Wales Police and Cyngor Gwynedd by presenting appropriate Risk Assessments for events and a Management Plan.

·       Measures to prevent crime and disorder and crowd management would be agreed with the police and other members of the SAG and incorporated in the Events Management Plan and implemented by the event organisers.

·       Each event will have a specific event safety management plan. Measures to ensure public safety will be discussed with members of the SAG and incorporated in the Events Management Plan and implemented by the Event Organisers.

·       The additional measures submitted in part M of the application, as conditions on the licence. 

Others invited:

·         Stephanie Jeavons – Applicant

·         Elizabeth Williams – Licensing Officer, North Wales Police

a)    Submitted – the report of the Licensing Manager giving details of the application for a premises licence for Moto Camp Wales, Pen y Cefn Road, Dolgellau, Gwynedd. The application was submitted in relation to a premises licence to: Sell alcohol to customers who are staying with them on the site (on the premises) from 14:00 - 02:00, Monday to Sunday. Live music during weekend activities (indoors and outdoors) between 12:00 and 23:30 on Fridays, Saturdays and Sundays. Recorded music (indoors and outdoors) again from 12:00 until 23:30 on Fridays, Saturdays and Sundays.

It was noted that the Licensing Authority Officers had sufficient evidence that the application had been submitted in accordance with the requirements of the Licensing Act 2003 and the relevant regulations. Reference was made to the measures recommended by the applicant to promote the licensing objectives, and it was highlighted that these measures would be included on the licence.

Attention was drawn to a response that had been received during the consultation period highlighting that North Wales Police had requested for additional conditions to be included on the licence relating to collaboration with the Safety Advisory Group. It was highlighted that neither the Fire Service nor the Public Protection Department had any objection to the application despite highlighting noise complaints that had been received following a temporary event held at the site in 2023. Although site staff had dealt with the complaints effectively, it was considered that allowing live music until 23:30 every Friday to Sunday would cause a public nuisance to nearby residents, and therefore, following discussions with the applicant, it was noted that a compromise to allow up to four events per calendar year for outdoor music had been agreed.

The Licensing Authority recommended that the Committee considered the observations received and approved the application provided that the applicant was satisfied with a compromise agreed with Public Protection and agreed with the conditions of the Police.

b)    In considering the application, the following procedure was followed:-

·         Members of the Sub-committee to be given an opportunity to ask questions of the Council’s representative.

·         At the Chair’s discretion, the applicant or his representative to ask questions to the Council’s representative.

·         The applicant and/or his representative to be invited to expand on the application and to call witnesses

·         Members of the Sub-committee to be given the opportunity to ask questions of the applicant and/or his/her representative

·         At the Chair's discretion, the Council’s representative to ask questions to the applicant or his/her representative

·         Every Consultee to be invited to support any written representations

·         The Council’s representative and the applicant or his/her representative to be given the opportunity to summarise their case. ⁠ ⁠ ⁠

c)    Elaborating on the application, the applicant noted:

·       That she was happy with the compromise to reduce the number of events with outdoor music to four in a year – this gave them a good opportunity to prove themselves of managing events  ...  view the full minutes text for item 5