Agenda, decisions and minutes

No apologies were received.

The Cabinet Members and Officers were welcomed to the meeting.

No declarations of personal interest were received.

There were no urgent items.

There were no matters arising from overview and scrutiny.

The minutes of the meeting held on 25 April 2023 were accepted as a true record.

Approve the Model of Governance in Appendix 1 for the preparation of the Local Development Plan for inclusion in the Draft Delivery Agreement.

Agree to establish a 15-member Planning Policy Working Group with the Terms of Reference (Appendix 2) to support the preparation of the New Local Development Plan.

To delegate authority to the Head of Environment Department in consultation with the Head of Legal Services to make linguistic adjustments and minor editorial corrections to the Terms of Reference.

The report was submitted by Cllr Dafydd Meurig.

DECISION

To approve the Model of Governance in Appendix 1 for the preparation of the Local Development Plan for inclusion in the Draft Delivery Agreement.

To agree to establish a 15-member Planning Policy Working Group with the Terms of Reference (Appendix 2) to support the preparation of the New Local Development Plan.

To delegate authority to the Head of Environment Department in consultation with the Head of Legal Services to make linguistic adjustments and minor editorial corrections to the Terms of Reference.

DISCUSSION

It was reported on the need to establish a new governance arrangement to prepare a New Local Development Plan and planning policy matters for the Cyngor Gwynedd Planning Authority, following decisions to bring formal joint working arrangements with the Isle of Anglesey County Council to an end.

It was explained that the process of establishing the new Local Development Plan was part of a joint duty between the Cabinet and the Full Council. It was noted that this process was an approximately four-year period of work and there was a need to monitor the Local Development Plan, prepare Supplementary Planning guidance as well as undertake general planning policy work. The importance of all members taking ownership of the developments of this work was noted.

A suggestion was made to establish a Planning Policy Working Group with a membership of 15 Cyngor Gwynedd Members, based on political allocation, to support the process of forming and maintaining the Local Development Plan. It was noted that some of the main functions of the terms of reference would be:

·       Provide opinion and guidance on the draft documents of the Planning Policy Service as well as the draft documents of the Supplementary Planning Guidance, before the service makes arrangements to seek public feedback.

·       Provide opinion and guidance on the observations received by the public and any stakeholder group or forum during periods of public engagement or other consultations in the processes of the Local Development Plan and Supplementary Planning Guidance.

·       Provide opinion and guidance on the Annual Monitoring Report of the Local Development Plan and any document that is prepared as part of the process of reviewing the Local Development Plan.

It was confirmed that the Cabinet, the Full Council and the Communities Scrutiny Committee would have a role within these processes and a timetable of the process was shared. It was confirmed that there was a statutory requirement for this process to be submitted to the Full Council twice within the four-year period. It was elaborated that Service officers had timetabled for the updates to be submitted to the Full Council four times within this period, in order to correspond with key steps and to ensure that Members took ownership of the development process.

It was noted that all Council members would receive awareness raising sessions throughout the process when it would be timely to do so.

It was reported that this governance process would be a reflection of the previous joint-arrangement with  ...  view the full minutes text for item 6.

DECISION

1.    Approve the report justifying the Introduction of Article 4 Direction in Appendix 1. 

2.    Approve the making of an Article 4 Direction which does not come into effect immediately but after 12 months (Annex 2) for the Gwynedd Local Planning Authority Area in order to revoke the permitted development rights for the following uses:

a.    Change of use from C3 (primary residence) to C5 (second home) or C6 (short-term holiday let) and specific mixed uses;

b.    Change of use form C5 (second homes) to C6 (short-term holiday let) and specific mixed uses;

c.     Change of use from C6 (short-term holiday let) to C5 (second home) and specific mixed uses.

3.    That the Article 4 Direction notice as is presented in Appendix 3 be published and served in accordance with the requirements, (accepting that it is not practicable to present individually to each owner and occupier within the area because of its size) for a period of not less than six weeks to allow the public to submit responses to the intention. 

4.    Receive a further report to consider any responses received (following the public engagement period) in order to make the decision to confirm the Article 4 Direction.

5.    Delegate the rights to the Head of Environment Department in consultation with the Head of Legal Services to make editorial adjustments to the notice prior to publication.

The report was submitted by Cllr Dafydd Meurig.    

DECISION

1.    To approve the Justification Paper on the Introduction of an Article 4 Direction in Appendix 1. 

2.    To approve the making of an Article 4 Direction which does not come into effect immediately but after 12 months (Appendix 2) for the Gwynedd Local Planning Authority Area in order to revoke the permitted development rights for the following uses:

a.    Change of use from C3 (primary residence) to C5 (second home) or C6 (short-term holiday let) and specific mixed uses;

b.    Change of use from C5 (second homes) to C6 (short-term holiday let) and specific mixed uses;

c.     Change of use from C6 (short-term holiday let) to C5 (second home) and specific mixed uses.

3.    It was agreed that the Article 4 Direction notice as was presented in Appendix 3 be published and served in accordance with the requirements, (accepting that it was not practicable to present individually to each owner and occupier within the area because of its size) for a period of no less than six weeks to allow the public to submit responses to the proposal.

4.      It was agreed to receive a further report to consider any responses received (following the engagement period) in order to make the decision to confirm the Article 4 Direction.

5.    The right was delegated to the Head of Environment Department in consultation with the Head of Legal Services to make editorial adjustments to the notice prior to publication.

DISCUSSION

It was reported that, historically, it had not been possible to control whether or not a home was converted for use as a second home or self-contained holiday let. It was explained that the Welsh Government had introduced new use classes (C5 - second home and C6 - short-term holiday let), but there was no current requirement for planning permission before changing the use class of a house.

It was explained that introducing an Article 4 Direction would enable the Gwynedd Local Planning Authority to impose a requirement for planning permission before owners could amend the use class of their home. It was emphasised that there was no requirement for planning permission if the owner intended to amend the use class of their home from C5 or C6 back to primary residence (use class C3), unless an original application had previously been submitted to the Authority for C5 or C6 use.

It was emphasised that the main intention of the Council when introducing an Article 4 Direction was to gain control over changing use classes, not to prevent developments from proceeding.

An overview of the Justification Paper on the Introduction of an Article 4 Direction was provided, which noted the following main points:

·       The current situation was analysed detailing how the use of holiday homes had developed over the past four years.

o   It was reported that there had been an increase in the number of holiday lets over this period. It was also noted that there had been a reduction  ...  view the full minutes text for item 7.

To approve the Council’s response to the White Paper consultation – Proposals for A Welsh Language Bill, Welsh Government.

The report was submitted by Cllr Beca Brown.

DECISION

To approve the Council’s response to the White Paper consultation – Proposals for A Welsh Language Bill, Welsh Government.

DISCUSSION

It was explained that this Welsh Language Education Bill offered a foundation to provide a Welsh language education for every child in Wales. It was noted that this would increase the number of confident Welsh speakers and normalise the Welsh language in schools.

It was noted that Gwynedd had already managed to normalise the Welsh language by offering Welsh-medium education to all children in the county, and had developed a successful immersion education system to ensure that everyone can assimilate to this Welsh environment.

It was explained that Cyngor Gwynedd's aspiration was often higher than the statutory requirements provided by the Welsh Government and this laid the foundation for other authorities to assimilate to the language.

It was a source of pride that this Bill led other authorities to a direction similar to Gwynedd as offering Welsh language education to everyone would eliminate linguistic inequality problems and lack of opportunities for Welsh speakers.

1.1 To note the final financial position of the Council’s departments for 2022/23.

1.2 To approve the amounts to be carried forward (the “Revised Over/ (Under) Spend” column of the summary in Appendix 1), namely:

1.3 To approve the following recommendations and financial virements (as outlined in Appendix 2):

·       In the Education Department, that £1,304k of additional electricity inflation and salaries of school assistants and administrative staff costs that is above the budget is funded from the balances of individual schools.

·       In the Housing and Property Department, that £2,482k of the Council Tax Premium Fund is used to fund the additional pressure in the Homelessness field.

·       Financial assistance of £550k to the Economy and Community Department as the effects of Covid have affected the income levels of Cwmni Byw'n Iach.

·       The following departments that are over-spending to receive one-off partial financial assistance to limit the overspend that will be carried forward by the Department to £100k:

a.    £3,785K - Adults, Health and Well-being

b.    £2,434k – Highways and Municipal

·       On Corporate budgets:

a.    Use (£2,851k) of the Corporate net underspend to assist the departments that have overspent in 2022/23.

b.    That (£3,899k) relating to capital costs allocated to a capital programme fund.

c.     With the remainder of the net underspend of (£952k) on Corporate budgets being transferred to the Transformational Fund to fund the Council's priorities.

1.4 Approve the financial virements from specific funds as outlined in Appendix 3 following a review of the reserves, harvesting (£3,918k) from reserves to be used in its entirety to assist the departments that have overspent in 2022/23.

The report was submitted by Cllr Ioan Thomas.

DECISION

1.1 To note the final financial position of the Council’s departments for 2022/23.

1.2 To approve the amounts to be carried forward (the “Revised Over/(Under) Spend” column of the summary in Appendix 1), namely:

1.3 To approve the following recommendations and financial virements (as outlined in Appendix 2):

·       In the Education Department, that £1,304k of additional electricity inflation and salaries of school assistants and administrative staff costs that is above the budget is funded from the balances of individual schools.

·       In the Housing and Property Department, that £2,482k of the Council Tax Premium Fund is used to fund the additional pressure in the Homelessness field.

·       Financial assistance of £550k to the Economy and Community Department as the effects of Covid have affected the income levels of Cwmni Byw'n Iach.

·       The following departments that are over-spending to receive one-off partial financial assistance to limit the overspend that will be carried forward by the Department to £100k:

a.    £3,785K - Adults, Health and Well-being

b.    £2,434k – Highways and Municipal

·       On Corporate budgets:

a.    Use (£2,851k) of the Corporate net underspend to assist the departments that have overspent in 2022/23.

b.    That (£3,899k) relating to capital costs allocated to a capital programme fund.

c.     With the remainder of the net underspend of (£952k) on Corporate budgets being transferred to the Transformational Fund to fund the Council's priorities.

1.4 To approve the financial virements from specific funds as outlined in Appendix 3 following a review of the reserves, harvesting (£3,918k) from reserves to be used in its entirety to assist the departments that have overspent in 2022/23.

DISCUSSION

It was explained that the report elaborated on the Council's expenditure in the 2022/23 financial year, as well as the out-turn position of the underspend or overspend.

It was confirmed that 7 departments had an overspend at the end of the 2022/23 financial year. It was elaborated that several factors had contributed to this, including increasing energy prices, failures to realise savings and salary inflation. Details were provided about the most prominent overspend in 5 departments:

·       Adults, Health and Well-being Department - it was explained that there was a £3.9 million overspend due to the department's staffing costs and use of agency staff. In addition, there were pressures on supported accommodation and direct payment packages in the Older People's Services. It was confirmed that the department had experienced difficulties to realise savings.

·       Education Department - it was explained that there was a £1.2m overspend following inflation on the salaries of assistants and administrative staff, as well a higher electricity prices. Despite this, it was confirmed that the department had been able to use savings from the Covid lockdown periods to assist with the  ...  view the full minutes text for item 9.

1.    Accept the report on the end of year review (31 March 2023 position) of the capital programme.

2.    To note the £37,131,000 spend on the capital programme during the 2022/23 financial year, which has been included in the statutory financial statements for 2022/23.

3.    To approve the revised financing as shown in part 4 of the report, namely:

·       £68,000 increase in the use of grants and contributions

·       £30,000 increase in the use of capital receipts
 

·       £701,000 increase in the use of revenue contributions
 

·       £797,000 increase in the use of renewal funds and others

The report was submitted by Cllr Ioan Thomas.

DECISION

1.    To accept the report on the end of year review (31 March 2023 position) of the capital programme.

2.    To note the £37,131,000 spend on the capital programme during the 2022/23 financial year, which has been included in the statutory financial statements for 2022/23.

3.    To approve the revised financing as shown in part 4 of the report, namely:

·       £68,000 increase in the use of grants and contributions

·       £30,000 increase in the use of capital receipts

·       £701,000 increase in the use of revenue contributions

·       £797,000 increase in the use of renewal funds and others

DISCUSSION

It was explained that the main purpose of the report was to present the amended capital programme (31 March 2023 position), and the Cabinet was asked to approve the relevant funding sources. An analysis was shared per Department of the £142.2 million capital programme for the 3 years between 2022/23 - 2024/25.

Details were provided about sources to fund the net increase, which was approximately £1.6 million since the last review.

It was concluded that the Council had managed to spend £37.1 million in 2022/23 on capital schemes, with £17.1 million (46%) of it funded through specific grants. It was noted that the impact of recent financial challenges remained on the capital programme and it was seen that a further £17 million of proposed spending, in addition to the £41 million reported upon in previous reviews, had been re-profiled from 2022/23 to 2023/24.

It was explained that the 2023/24 Capital Programme had been submitted to the Full Council in March as part of the annual Budget. The programme included a number of schemes in the field of Housing, as well as developments in the field of Education such as Bangor Secondary School and Ysgol Treferthyr. In addition to this, capital spending had slipped from 2022/23 to 2023/24 (as outlined in Appendix 3), which included:

·       £11.8 million - Housing Strategy and Homelessness Plans

·       £9.3 million - Schools Schemes (Sustainable Learning Communities and Others)

·       £5.4 million – Vehicle Renewals

·       £5.2 million - Grants and Housing Schemes

·       £3.5 million - Penygroes Health and Care Hub Scheme

It was explained that the Council had managed to receive additional grants since the last review, which included:

·       £2.2 million - 2022/23 School Maintenance Grant

·       £0.3 million - Grants from Welsh Government and the National Trust towards the coastal protection scheme in Porthdinllaen

·       £0.2 million – Flying Start and Childcare Grants from the Welsh Government.

·       £0.2 million - Regional Integration Fund Grant

1.    To approve the financial additions to individual projects within the Housing Action Plan as noted in the table in paragraph 6.4 of the Report.

2.    To approve the amendment to the original business case for borrowing in order to buy houses to let to local residents, approved by the Cabinet at its meeting on 16 February, 2021, by making use of £5.6m from the Council Tax Premium.

The report was submitted by Cllr Craig ab Iago.

DECISION

1.    To approve the financial additions to individual projects within the Housing Action Plan as noted in the table in paragraph 6.4 of the Report.

2.    To approve the amendment to the original business case for borrowing in order to buy houses to let to local residents, approved by the Cabinet at its meeting on 16 February 2021, by making use of £5.6m from the Council Tax Premium.

DISCUSSION

It was reported to members that there was currently a homelessness crisis in Wales. Details were provided on a number of figures to outline the situation, which included:

·       There were currently 657 homeless people in Gwynedd and over 7,000 children living in poverty.

·       3000 Gwynedd residents were on a waiting list for social housing

·       The price of a house, on average, was eight times higher than the usual salary.

It was explained that the Council was aware of this crisis and a video was shared to introduce the five key aspects of the Housing Action Plan, namely:

1.    Tackling homelessness

2.    Building new houses

3.    Purchasing homes

4.    Bringing empty homes back into use

5.    Ensuring that Gwynedd housing are eco-friendly

It was reported that the original Housing Action Plan was based on the council tax premium percentage of 50%. Members were reminded that the premium had been increased to 100%, which generated approximately £20 million additional funding for housing and homelessness schemes, over the period of the plan.

It was noted that the Housing Action Plan had now existed for two years and so far had been able to complete nearly 600 units through various projects, which would benefit over 4000 Gwynedd residents. It was elaborated that an extra 313 additional units were currently in the pipeline.

It was explained that £34 million funding had been allocated to various projects for the 2023/24 financial year.

It was confirmed that eight houses had been purchased as part of the Buy to Let scheme, with the potential for 32 individuals to benefit from these houses. It was elaborated that a number of other houses were currently in the process of being purchased. It was also stated that 15 applications had been approved as part of the Homebuy Scheme, since it was launched in September 2022.

It was reported that the Empty Houses scheme had managed to bring 104 houses back into use across Gwynedd and the department had also managed to construct 173 social housing, with 88 new houses currently being constructed. It was elaborated that money had been earmarked to construct another 113 social housing units within this financial year.

It was a source of pride that the department currently helped to support 40 people in the county, by collaborating with the Betsi Cadwaladr University Health Board to establish a provision to support individuals who are at risk of becoming homeless due to mental health issues, to continue living in their homes.

It was explained that the costs of construction, labour  ...  view the full minutes text for item 11.

To approve the amendments to Section 13 (3) of the Constitution Officers' Delegation Scheme shown in Appendix 1.

The report was submitted by Cllr Menna Trenholme.

DECISION

To approve the amendments to Section 13 (3) of the Constitution Officers' Delegation Scheme shown in Appendix 1.

DISCUSSION

It was reported that the advent of new grant funds such as the Shared Prosperity Fund (SPF) and ARFOR fund had highlighted the need to update the delegated rights to the head of Economy and Community Department to process applications effectively.

It was noted that these new funds had led to the need to process applications of higher amounts, together with an increased turnover of applications to deal with. It was recommended to amend this section of the Constitution and it was explained that the nature of some funds relied on very rapid turnover to process applications and, therefore, these changes were necessary.