Venue: Siambr Hywel Dda, Council Offices, Caernarfon, Gwynedd, LL55 1SH
Contact: Sion Owen 01286 679665
No. | Item |
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APOLOGIES Additional documents: Minutes: Cabinet Members and Officers were
welcomed to the meeting. Apologies were
received from Councillor Dilwyn Morgan. |
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DECLARATION OF PERSONAL INTEREST Additional documents: Minutes: There were
no declarations of personal interest. |
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URGENT ITEMS Additional documents: Minutes: There were
no urgent items. |
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MATTERS ARISING FROM OVERVIEW AND SCRUTINY Additional documents: Minutes: There were
no matters arising from overview
and scrutiny. |
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MINUTES OF THE MEETING HELD ON 15 SEPTEMBER 2019 PDF 101 KB Additional documents: Minutes: The Chair
signed the minutes of the previous meeting held on 17 September
2019 as a true record, subject
to the amendment of the original
record as follows (addition
in italics): It was emphasised
that Welsh Government did
not identify Ysgol Abersoch as a Rural
School, but the Education Department would follow the School Organisation Code, using the same guidelines and treating the school as if it were. |
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PUBLIC SPACES PROTECTION ORDER BANGOR PDF 103 KB Additional documents:
Decision: 1) To approve the introduction of a
Public Spaces Protection order (PSPO) for the city of Bangor for a period of
three years, as per the draft Proposed Order attached to the report. 2) To revoke the Gwynedd Council Alcohol
Consumption in Designated Public Places for the Areas of Caernarfon and Bangor
Order 2004 (Current Order) on the making of the the PSPO to the extent that it
applies to Bangor. 3) To authorise the Head of Corporate
Support to undertake the introduction of the Proposed Order and revocation of
the Current Order. Minutes: The report
was submitted by Cllr Nia
Jeffreys DECISION 1) To approve the introduction of a Public Spaces Protection order (PSPO) for the city of Bangor for a period of three years, as per the draft Proposed Order attached to the report. 2) To revoke the
Gwynedd Council Alcohol Consumption
in Designated Public Places for
the Areas of Caernarfon and
Bangor Order 2004 (Current Order) on the making
of the PSPO to the extent that
it applies to Bangor. 3) To authorise the Head of Corporate Support to undertake the introduction of the
Proposed Order and revocation of the Current Order. DISCUSSION It was noted
that a report had been submitted to Cabinet on 16 July 2019 to approve a public consultation on the introduction of a Public Spaces Protection Order in a specific
area of Bangor. Thorough consultation had been held with Local
Members and the Police, as well as the public consultation. A good response had been received to the consultation, and the results of the consultation noted that a number of Bangor residents were concerned about anti-social behaviour in the city. Following
the consultation and based on Police
evidence, it was decided to
expand the area of the order. The next steps would be to erect signs to inform the public, and the Police would also promote
the order. Assurance was also received that
the Order would not be used to target homeless people in Bangor. Observations arising from
the discussion ¾ It was noted that it was clear that thorough work
had been carried out in order
to prepare the Order. ¾ Groups that worked
to promote the City were very supportive of the work, and saw
its need as part of the jig-saw of Bangor's thriving development.To approve the introduction of a Public Spaces
Protection order (PSPO) for the city of Bangor for a period of three years, as
per the draft Proposed Order attached to the report. |
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LOCAL DEVELOPMENT PLAN ANNUAL MONITORING REPORT PDF 120 KB Additional documents: Decision: 1) To accept
the Final Annual Monitoring Report in Appendix 1 for submission to the Welsh
Government by 31 October 2019. 2)
To give permission to the Assistant Head of
Environment Department to undertake any editorial and typographical changes to
the Annual Monitoring Report before submitting to the Welsh Government. 3)
To
give permission to the Assistant Head of Environment Department in consultation
with the Cabinet Member to undertake any amendments, which arise from matters
raised by Isle of Anglesey County Council Minutes: The report was submitted
by Cllr Gareth Griffith DECISION 1)
To accept the Final Annual Monitoring Report in Appendix
1 for submission to the
Welsh Government by 31 October
2019. 2)
To give permission to the Assistant Head of Environment Department to undertake any editorial
and typographical changes to the Annual Monitoring Report before submitting to the Welsh Government. 3)
To give permission to the Assistant Head of Environment Department in consultation
with the Cabinet Member to undertake any amendments,
which arise from matters raised
by Isle of Anglesey County Council DISCUSSION The report was submitted,
noting that this was the first monitoring report for the Joint Local
Development Plan, reporting
on the period between August 2017 and the end of March 2019. The report had already been submitted to the Communities Scrutiny Committee and the Joint Planning Policy Committee, and it had also been presented at workshops for Members.
It had not yet been submitted to the Anglesey County Council Scrutiny Committee or Executive. It was noted that
the report was part of creating an evidence
base in order to review the Plan in due course, reporting
on 69 performance indicators whilst setting a baseline for them. It was required to review the Plan every four years;
however, before reviewing the Plan, a minimum of three monitoring reports would need
to be published. It was added
that the Plan's local market housing
policy was pioneering as
the only one of its kind in
Wales. In relation
to Wylfa, it was noted that
the best course of action for the time being
would be to exercise discretion until the situation settled. It was also emphasised that the policies in the Plan were robust, and that
as part of planning applications, developers were required to prove the need for developments. |
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REVENUE BUDGET 2019/20 - END OF AUGUST REVIEW PDF 82 KB Additional documents: Decision: To accept the report on the end of
August 2019 review of the Revenue Budget, and:
1)
Note that there is a significant overspend by the
Adults, Health and Well-being Department this year, and as complex details need
to be clarified in this picture in Adults care, the Chief Executive has already
called a meeting of the relevant officers to gain a better understanding and a
clear response programme, as is the case in Child care. 2)
Ask the Cabinet Member
for Children and Young People, together with the Head of Children and Families
Department, to get to the root of the Department's overspend and take steps to
bring the situation within control and within budget by the end of the
financial year and report to the Cabinet on their response plan. 3)
Allow the Environment
Department to earmark (£220k) of the department's underspend following a recent
judicial review of a capital scheme relating to the Llanbedr access Road, due
to reasons beyond the Council's control, by putting it into a specific fund for
this purpose. 4) On Corporate budgets, transfer: -
(£240k) relating to
capital costs to the capital programme’s financing fund. -
(£995k) relating to
repair and maintenance to the repair and maintenance fund. -
net underspend of
(£1,632k) on Corporate Budgets to the Supporting the Financial Strategy Fund to
mitigate the risk of overspending of Council departments in 2019/20. Minutes: Presented by Cllr Ioan Thomas DECISION To accept the report on the end of
August 2019 review of the Revenue Budget, and:
1)
Note that there is a significant overspend by the
Adults, Health and Well-being Department this year, and as complex details need
to be clarified in this picture in Adults care, the Chief Executive has already
called a meeting of the relevant officers to gain a better understanding and a
clear response programme, as is the case in Child care. 2)
Ask the Cabinet Member for
Children and Young People, together with the Head of Children and Families
Department, to get to the root of the Department's overspend and take steps to
bring the situation within control and within budget by the end of the
financial year and report to the Cabinet on their response plan. 3)
Allow the Environment
Department to earmark (£220k) of the department's underspend following a recent
judicial review of a capital scheme relating to the Llanbedr access Road, due
to reasons beyond the Council's control, by putting it into a specific fund for
this purpose. 4) On Corporate budgets, transfer: 1) (£240k) relating to capital costs to the capital
programme’s financing fund. 2) (£995k) relating to repair and maintenance to the
repair and maintenance fund. 3) net underspend of
(£1,632k) on Corporate Budgets to the Supporting the Financial Strategy Fund to
mitigate the risk of overspending of Council departments in 2019/20. DISCUSSION The report was submitted,
noting that it presented the end of August review
for the Council's revenue budget. The review showed a mixed picture and
reported an acceptable level of financial management by a number of the Council’s departments. However, the pressures on some
of the departments was highlighted
following savings to the tune of £32 million since 2015 coupled with an increase
in the demand for services. Due to the scale of overspend anticipated in the Children (£2.9 million) and Adults
(£1.6 million) departments,
it was concluded that there was a need to get to the root of their inability to keep within their
budgets. It was noted that the demand was higher than expected for the services of both departments, and the Adults department had also failed to realise nearly a million pounds in savings.
In order to attempt to bring the situation under control, the Chief Executive had already held meetings with
the departments in order to start this work, with
the intention of reporting back to the Cabinet in due course. It was added that the Highways and Municipal Department had overspent by approximately £733k. However, it
did not cause concern as it
included transitional costs that derived
from changing arrangements in the waste field. It was prudent to transfer the funds available due to the underspend on Corporate budgets
in order to mitigate the risk of overspending of Council departments in 2019/20. Observations arising
from the discussion ¾ Concern was ... view the full minutes text for item 8. |
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CAPITAL PROGRAMME 2019/20 - END OF AUGUST REVIEW PDF 125 KB Additional documents: Decision: To accept the report
on the end of August 2019 review of the capital programme, and approve the
revised financing worth £17.85 million, namely: Use of £8.304 million of
various sources to fund actual slippages from 2018/19 Increase of £5.936
million in the use of borrowing £3.411
million in the use of grants and contributions £82k in the use of capital receipts £154k in the use of renewal funds and others Reduction of £37k in the use
of revenue contributions Minutes: Presented by Cllr
Ioan Thomas DECISION To accept the report on the end of August
2019 review of the capital programme, and approve the revised financing worth £17.85 million, namely: Use of £8.304 million
of various sources to fund actual slippages
from 2018/19 Increase of £5.936 million
in the use of borrowing £3.411 million
in the use of grants and contributions £82k in the use of capital
receipts £154k in the use of renewal
funds and others Reduction of £37k in the use of revenue contributions DISCUSSION The report was submitted, noting that it presented the end of August review (position as at 31 August 2019) for the Council's capital programme as part of the procedure for reviewing the 2019/20 budget. It was necessary
to ensure appropriate financing arrangements for the Council’s plans to spend on capital, and
the Cabinet was required to approve
the capital programme and its sources
of funding. The Council was
in a position to be able to invest £39.7million in capital in
2019/20, with 17.9million of it deriving
from grants Although
incorporating funding via grant was a point of order, it was also necessary to deal with situations where there had been a change in
expenditure profiles between years and
a change in the value of capital receipts and contributions.
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FORWARD WORK PROGRAMME PDF 63 KB Additional documents: Minutes: Presented by Cllr
Dyfrig Siencyn for information. |
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EXCLUSION OF PRESS AND PUBLIC A separate
copy has been distributed to Committee members. The Chair
shall propose that the press and public be excluded from the meeting during the
discussion on the item following due to the likely disclosure of exempt
information as defined in Paragraph 14 of Schedule 12A of the Local Government Act
1972 Information relating to the financial or business affairs of any
particular person (including the authority holding that information) There is an
acknowledged public interest in openness in relation to the use of public
resources and related financial issues. It is acknowledged however that there
are occasions, in order to protect the financial interests of public
authorities that matters related to commercial information need to be discussed
without being publicised. The report relates specifically to contracting with a
commercial company in relation to grant funded projects. The nature of the
information is sensitive to the company and its publication could affect their
commercial interests. The publication of commercially sensitive materials of this
kind could also undermine the confidence of grant applicants to approach the
Council. This would undermine the public interest of allowing frank and
thorough discussions with applicants for financial support. For these reasons the
balance lies with considering the matter as an exempt item Additional documents: Minutes: Presented by Cllr
Dyfrig Siencyn DECISION It is resolved that
the press and public be excluded from the meeting during the discussion on the item following
due to the likely disclosure of exempt information as defined in Paragraph 14 of Schedule 12A
of the Local Government Act
1972 Information relating
to the financial or business
affairs of any particular person (including the authority holding that information) There is an
acknowledged public interest in openness
in relation to the use of public resources
and related financial issues. It is acknowledged however that there are
occasions, in order to protect the financial interests of public authorities that matters related
to commercial information need to be discussed without being publicised.
The report relates specifically to contracting with a commercial company in relation
to grant funded projects.
The nature of the information
is sensitive to the company
and its publication
could affect their commercial interests. The publication of commercially sensitive materials of this kind could also
undermine the confidence of
grant applicants to approach
the Council. This would undermine the public interest of allowing frank and thorough discussions
with applicants for financial support.
For these reasons the balance lies with considering
the matter as an exempt item. |
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CONTRACT WITH SNOWDONIA AEROSPACE LLP TO REALISE SNOWDONIA AEROSPACE CENTRE LLANBEDR INFRASTRUCTURE PLANS Additional documents: Decision: 1) Based on the report, risk assessment and expert
advice received, to authorise the delivery of the Infrastructure scheme at
Snowdonia Aerospace Centre, Llanbedr. 2) To authorise the Head of Economy and Community
Department, in consultation with the Head of Finance Department and the Head of
Legal Services, to negotiate and sign a contract with Snowdonia Aerospace LLP which
will protect the Council's interests as far as possible, including restriction
for civil use of the centre only. 3) That the
contract secures the civil use of the development by including a clause that
will prohibit the military use of the buildings improved via the European funds
project. Minutes: The item was presented
by Cllr Gareth Thomas. DECISION 1) Based on the report, risk assessment
and expert advice received, to authorise the delivery of the Infrastructure scheme at Snowdonia Aerospace Centre,
Llanbedr. 2) To authorise
the Head of Economy and Community Department,
in consultation with the Head of Finance Department and the Head of Legal Services, to negotiate and sign
a contract with Snowdonia Aerospace LLP which will protect the Council's interests as far as possible, including restriction for civil use of the centre only. 3) That the contract secures the civil use of the development by including a clause that will
prohibit the military use of the buildings improved via the European funds project. DISCUSSION It was noted that a complete
funding package was now in place
for the Snowdonia Aerospace Centre Infrastructure scheme, including £7.5M of European funding. It was emphasised that the funding package was for the development of buildings for the Centre. Gwynedd Council was the accountable body for the European
funding; however, the leaseholders / operators of Snowdonia Aerospace Centre - Snowdonia Aerospace LLP - would be responsible for the work to be undertaken on the Llanbedr airfield site. As far as possible, the Council's interests needed to be secured by establishing a legal contract with Snowdonia Aerospace LLP which reflected and responded to the risks to the Council stemming from delivering
the scheme, including restricting the use of the centre to civil use only. |