Venue: Siambr Hywel Dda, Council Offices, Caernarfon, Gwynedd, LL55 1SH
Contact: Annes Siôn 01286 679490
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APOLOGIES Additional documents: Minutes: Cabinet Members and Officers were welcomed to the meeting. No apologies were received. |
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DECLARATION OF PERSONAL INTEREST Additional documents: Minutes: There were no declarations of personal interest |
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URGENT ITEMS Additional documents: Minutes: There were no urgent items |
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MATTERS ARISING FROM OVERVIEW AND SCRUTINY Additional documents: Minutes: There were
no matters arising from overview and scrutiny. |
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FINAL ACCOUNTS 2018/19 - REVENUE OUTTURN PDF 279 KB Cyflwynwyd gan: Cyng / Cllr Ioan Thomas Additional documents:
Decision: DECISION Resolved to: 1.1 Note the final financial position of the
Council’s departments for 2018/19. 1.2 To approve the amounts to be carried
forward (the “Revised Over/ (Under) Spend” column of the summary in Appendix
1), namely -
1.3 To approve
the following recommendations and financial transfers (as outlined in Appendix
2) - ·
The
Children and Families Department to receive a one-off partial financial
assistance of £1,544k to restrict the level of overspend that will be carried
over by the department, to support them to move on to face the challenges of
2019/20. ·
The
Education Department to receive one-off partial financial assistance of £16k to
limit the overspend that will be carried forward by
the department to £100k. ·
Compensate
the Economy and Community Department £157k, the sum of the
overspend due to the slippage of establishing ‘Cwmni
Byw’n Iach’ to run the
leisure centres, which limits the overspend that will be carried forward by the
department to £28k. ·
The
Highways and Municipal Department to receive a one-off partial financial
assistance of £518k, which limits the overspend that
will be carried forward by the Department to £100k, to support them to face the
challenges of 2019/20. ·
In
accordance with the financial regulations it is recommended that the usual
practice is adhered to in order to allow the Environment Department to keep
(£100k) of their underspend, and to move (£392k) which is the sum above
(£100k), to be used to support the departments that have overspent in 2018/19. ·
On
Corporate budgets, transfer: - (£19k) related to the Council Tax Premium to a
specific reserve to be considered for the Housing Strategy. - (£551k) relating to capital costs to a capital
programme fund. - (£738k) on maintenance to a maintenance reserve. ·
Use (£1,843k) of
the net underspend on the Corporate budget to support
the departments that have overspent in 2018/19. ·
The
remainder of the Corporate underspend (£173k) to go to the Council’s general
balances. 1.4 To approve the virements
from the specific reserves and provisions as outlined in Appendix 3 following a
review of reserves and provisions, namely: ·
Harvest (£3.931m)
from reserves and (£69k) from provisions. ·
Assign £3m to the
transformation fund for the Council Plan. ·
Transfer £1m to the
Council’s General Balances. ·
Assign for a
one-year period, £262k from the Supporting the Financial Strategy Reserve to
bridge the funding source relating to liabilities of the Pension Fund. Minutes: The item was submitted
by Cllr Ioan Thomas
RESOLVED 1.1 To note the final financial position of the Council’s departments for 2018/19. 1.2 To approve the amounts to be carried forward (the “Revised Over/ (Under) Spend”
column of the summary in Appendix 1), namely -
1.3 To approve the following recommendations and virements (as outlined in Appendix 2) ·
The Children and Families Department to receive a one-off partial financial assistance of £1,544k
to restrict the level of overspend that will be carried over by the department, to support them to move on to face
the challenges of 2019/20. ·
The Education Department to receive a one-off partial financial assistance of £16k to limit the overspend that will be carried forward by the department to
£100k. ·
Compensate the Economy and Community Department £157k, the sum of the overspend due to the slippage of establishing ‘Byw’n Iach’ to run
the leisure centres, which limits the overspend that will be carried forward by the department to
£28k. ·
The Highways and Municipal Department
to receive a one-off partial financial assistance of £518k, which limits the overspend that will be carried
forward by the Department
to £100k, to support them
to face the challenges of
2019/20. ·
In accordance with
the Financial Regulations, it is recommended
that the usual practice is adhered to in order to allow
the Environment Department
to keep (£100k) of their underspend, and to move (£392k) which is the sum above (£100k), to be used to support the departments that have overspent
in 2018/19. ·
On Corporate budgets,
transfer: - (£19k) related to the Council Tax Premium to a specific reserve to be considered for the Housing Strategy. - (£551k) relating to capital costs to a capital programme fund. - (£738k) on maintenance
to a maintenance reserve. ·
Use (£1,843k) of the
net underspend on the Corporate budget to support the departments that have overspent
in 2018/19. ·
The remainder of the Corporate underspend (£173k) to the Council’s
general balances. 1.4 To approve the virements from the specific reserves and provisions as outlined in Appendix 3 following
a review of reserves and provisions, namely: ·
Harvest (£3.931m) from reserves and (£69k) from provisions. ·
Assign £3m to the Transformation Fund for the Council Plan. ·
Transfer £1m in to the Council’s General Balances. ·
Assign for a one-year period, £262k from the Supporting the Financial Strategy
Reserve to bridge the funding source relating to liabilities of the Pension Fund. DISCUSSION The report was submitted, noting that the report elaborated on the Council's expenditure for 2018/19. Cllr Peredur Jenkins was thanked for his commitment to secure the Council's financial position over the past years. It was expressed that ... view the full minutes text for item 5. Awdur: Ffion Madog Evans |
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CAPITAL PROGRAMME 2018/19 - END OF YEAR REVIEW (31 MARCH 2019 POSITION) PDF 90 KB Cyflwynwyd gan: Cyng / Cllr Ioan Thomas Additional documents: Decision: DECISION To accept the report
on the end of year review (31 March 2019 position) of the capital programme,
and approve the revised financing as shown in part 4
of the report, that is: ·
£7,000 increase in the use of borrowing ·
£1,739,000 increase in the use of grants and
contributions ·
£71,000 increase in the use of capital receipts ·
£158,000 increase in the use of revenue
contributions ·
No change in the use of the capital reserve ·
£184,000
increase in the use of renewal and other reserves Minutes: Submitted by Cllr
Ioan Thomas DECISION To accept the report on the end of year
review (31 March 2019 position)
of the capital programme,
and approve the revised financing as shown in part 4 of the report, that is: ·
£7,000 increase in the use of borrowing ·
£1,739,000 increase in the use of grants
and contributions ·
£71,000 increase in the use of capital
receipts ·
£158,000 increase in the use of revenue
contributions ·
No change
in the use of the capital reserve ·
£184,000 increase in the use of renewal
funds and others DISCUSSION The report was submitted,
noting that its main purpose was to present the final situation of the 2018/19 capital programme. It was expressed that the report provided an analysis
per department of the capital
programme of £53.53 million
for the three years 2018/19 - 2020/21. Attention was drawn to a main conclusion, namely that the Council had spent over £22.8m through capital schemes, where 55% of it was
grant-funded. Concerns were raised
about the reduction in the number of Council staff and the capacity that would be available
to ensure that the plans were mature
to submit for grants in the future.
It was explained that the total of £12.7m was slipping from 2018/19, compared with £15.6m at the end of
2017/18. The main reasons for
the slippages were elaborated upon, which included the Schools Maintenance Grant of £1.8m arriving
late, a change in the timing of the spending on the replacement of the Council's cars and awaiting decisions on match
funding from Welsh Government on plans
in the Property field. It was emphasised that the Council had been successful in receiving additional
grants since the previous review, including School Maintenance Grants and the Intermediate Care Fund grant. Observations
arising from the discussion ¾
It was asked, as some services depended
on grants, how this could
affect the Council in the future. It was noted that the Council were attempting
to place pressure on the Government for grants to be included as part of the settlement, it was expressed that grant-dependent services caused uncertainty and it was difficult
to plan for the future. ¾
The staff were thanked for their
hard work in ensuring grants
and planning for the future plans. Awdur: Ffion Madog Evans |
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SAVINGS OVERVIEW: PROGRESS REPORT ON REALISING SAVINGS SCHEMES PDF 339 KB Cyflwynwyd gan: Cyng / Cllr Ioan Thomas Additional documents:
Decision: To note the information within the report and note the encouraging
progress towards realising the 2018/19 and previous years
savings schemes. Minutes: The report was submitted
by Cllr Ioan Thomas
DECISION To accept
the information within the report and note the encouraging progress towards realising the savings schemes of 2018/19 and previous years. DISCUSSION The report
was submitted, noting that over 96% of the 2015/16 -
2017/18 savings had been realised by March 2018, it was added
that this was a total of over £23m. It was expressed that there was slippage on 12 of the plans, with 7 of them in the Adults Department.
Concern was raised about 2 schemes in the Education Department, namely the Child-care?? Element within the Free Breakfast Scheme, and the Increasing Primary School Meal Prices from
£2.30 to £2.50. It was added that
the plans did not meet the expected savings and had consequently led to an overspend. It was noted
that the 2018/19 Financial Strategy
had planned for savings to
the value of £2.5m.
Nevertheless, it was expressed
that 73% of the plans had been realised but
that seven had slipped, including a delay in the transfer
of the leisure provision to
Byw'n Iach, and the 'End to End'
scheme in the Children and Supporting Families Department. It was added that a review
had been held in the LAC field which concluded that the number of nights that children
spent in residential placements had dropped, but the cases had become more intense, and thus had increased
the cost of the placements. In general, it was noted that the progress that had been made
to realise savings was acceptable, but that some delivery
difficulties had been highlighted. The importance of keeping to the savings was added, noting that
unless it was possible to keep to the savings plans, the only other option would
be to cut services.
Observations
arising from the discussion -
In relation
to the increase in school dinner prices,
it was noted that there had been a reduction in the number of pupils who purchased school
dinners following the price increase; consequently, the scheme had not
met its savings target. - It was noted that delivering savings schemes was becoming increasingly difficult for departments. Nevertheless, it was added that the report showed success on delivering, that the Council had planned appropriately for savings, and that its robust financial arrangements meant that we were in a better position to ensure that this continued. Awdur: Ffion Madog Evans |