Agenda, decisions and minutes

The Cabinet Members and Officers were welcomed to the meeting.

An apology was received from Councillors Nia Jeffreys and Craig ap Iago.

There were no declarations of personal interest.

There were no urgent items.

The minutes of meetings held on 14 September 2021 were accepted as a true record.

The Chair shall propose that the press and public be excluded from the meeting during the discussion on the item following due to the likely disclosure of exempt information as defined inParagraph 14 of Schedule 12A of the Local Government act 1972 Information relating to the financial or business affairs of any particular person (including the authority holding that information) and Paragraph 16 of Schedule 12A of the Local Government act 1972 Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 The report relates to the situation and options in relation to the management of a charity of which the Council is the trustee. Therefore this a role which is distinct from that of the Council as a statutory public authority and is subject to the requirements and responsibilities of the law relating to charities. There is a public interest in understanding how the Council undertakes such a role. However, this is addressed through the law relating to charities. This report relates to the business transactions and options which the trustees should have an appropriate opportunity to discuss in a free and frank manner before coming to a view in the best interests of the charity. Holding the discussion in public could undermine their ability to do this. The Cabinet sitting as trustee is the appropriate forum for holding this discussion. Therefore the public interest falls in favour of making the item exempt.

It was resolved to exclude the press and public from the meeting during the discussion on the following item due to the likely disclosure of exempt information as defined in paragraph 14, Schedule 12A of the Local Government Act 1972 - information about the financial or business transactions of any specific person (including the authority that retains that information) and Paragraph 16 of Schedule 12A of the Local Government Act 1972 - information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

The report outlines the position and options for the management of a charity of which the Council is a trustee. ⁠

⁠Therefore, this function is separate from the Council's position aa statutory public authority and subject to the specific requirements and responsibilities of charity management. There is public interest in obtaining information about how the Council operates in such a function. However, this is addressed via charity law, this report is regarding business transactions and options the trustees should have an appropriate opportunity to discuss and evaluate in a free and open manner before reaching the best conclusion for the charity’s benefit. Conducting the discussion publicly would undermine their ability to achieve this. The Cabinet sitting as trustees is the only appropriate forum to implement this. Therefore, the public interest falls in favour of exemption.

1.    To approve the completion of a draft Agreement of Understanding which sets out formal collaboration arrangements between the Trustees of the Lloyd George Museum Charitable Trust (The Trust) and Cyngor Gwynedd (The Council), which provides specialist support and supplementary services to run and operate the Museum on behalf of the charity.

2.    To approve the completion of the draft Agreement of Understanding which sets out the collaboration arrangements between The Trust, The Council and the Friends of Lloyd George Museum.

3.    To receive an update on the implementation of the business case and contribution of the Friends of the Lloyd George Museum.

4.    To respond to the SPF Project and outline plans to re-interpret and modernise the Museum.

The Report was discussed.