Agenda, decisions and minutes

To receive any apologies for absence.

Apologies were received from Councillors Annwen Hughes, Elfed Powell Roberts and Rhys Tudur.

To receive any declaration of personal interest

Councillor Dafydd Meurig declared a personal interest as he was the Chair of Ogwen Partnership. He was of the opinion that it was not a prejudicial interest, and he did not withdraw from the meeting during the discussion on the item.

To note any items that are a matter of urgency in the view of the Chairman for consideration.

None to note.

The Chairman shall propose that the minutes of the meeting of this Committee, held on 06.07.2022 be signed as a true record. 

The Chair signed the minutes of the previous committee meeting held on 10 March 2022, as a true record.

To review the Annual Report of the Gwynedd and Anglesey Public Services Board including an update on the work of the sub-groups.

To accept the report, noting the observations made during the meeting.

The report was presented by the Council Leader and Gwynedd and Anglesey Public Services Board Manager, and in brief drew attention to the following main points:

-          It was explained that the Board had been established under the Well-being of Future Generations (Wales) Act 2015 and that the board was a joint statutory body with Anglesey.

-          It was explained that the Health and fire services, colleges, Natural Resources Wales, Snowdonia National Park and housing associations were represented on the board. They recognised important areas and identified places where collaboration in partnership can have a greater impact on residents.

-          It was reported that Well-being Assessments were completed every 5 years over 13 different areas. It was noted that Gwynedd had been  divided into 8 areas and Anglesey divided into 5 areas. It was explained that this division had been created so that the most important matters in each area were addressed, as those matters varied from area to area.

-          It was confirmed that a Well-being Plan was being prepared for the period 2023-2028 following the current Well-being Assessments.

-          Reference was made to three operational sub-groups which dealt with some aspects of the Board's operation and their main priorities were identified:

-      Climate Change sub-group: focusing on developing flood prevention methods.

-      The Welsh Language sub-group: focusing on improving and facilitating the use of the Welsh Language. A pilot scheme was carried out in order to collaborate with public institutions to see why people don't use Welsh in receptions and how to increase the use of the language. 

-      Integrated Health and Social Care sub-group: governs the establishment of a collaboration system in the sector, including the Community Resources Team.

-          It was ensured that a draft of the Well-being Plan (2023-2028) would be presented to the Committee.

Thanks were expressed for the report.

Members were given an opportunity to ask questions and offer observations. During the discussion, the following matters were raised:

This committee's input would be useful to the Board when creating the Well-being Plan.

-      In response to the query, the Council Leader explained that a report would be submitted to the Cabinet soon and how the Board was going about gathering information. The Gwynedd and Anglesey Public Services Board Programme Manager elaborated that the Well-being Plan (2023-2028) draft was on its way to this scrutiny committee as soon as possible.
 

It was asked if it was possible to see the action plan of the climate change sub-group as well as receive confirmation of membership of the sub-group in order to look at its effectiveness and timetable.

-          In response to the query, the Gwynedd and Anglesey Public Services Board Programme Manager explained that the sub-group was led by Natural Resources Wales and members were assured that all members of the sub-group took ownership of it. It was recognized that the objectives of the sub-group had been too broad during the last 5 years and as a result it had not been as successful as  ...  view the full minutes text for item 5.

To update the Committee on the management of salt bins as part of the Winter Maintenance Service.

To accept the report, noting the observations made during the meeting.

The report was presented by the Cabinet Member for Highways and Municipal and Gwynedd Consultancy and the Head of Highways and Municipal Services. They briefly drew attention to the following main points:

-      The Cabinet Member explained that the Council had contacted town and community councils in the past to inform them that salt bins would no longer be filled by the Council, and that it would be their responsibility to finance them. Unfortunately, town and community councils were unable to cope with the costs causing the Council to receive a number of calls regarding dangerous roads. Because of this, the Highways and Municipal Department had revisited the situation.

-      It was declared that around 600 salt bins were located across the County and that the Service was in the process of refiling them. The department would monitor them regularly over the winter in order to fill them when needed.

-      It was explained that the locations of the salt bins as well as the roads that were being gritted by the Council would appear on Map Gwynedd for residents and Members to see.

-      The Head of the Highways and Municipal Department noted that work was being done to number the salt bins. The unique number of the salt bins would make it easier for members and town and community councils to report, helping the workers to solve any problem sooner.

Members were given an opportunity to ask questions and offer observations. During the discussion, the following matters were raised:

The department was praised for accepting that problems had arisen in the past regarding salt bins, and the idea of numbering the bins and noting their location on Map Gwynedd was praised.

It was asked where the funding to reintroduce this service came from.

-      In response to the query, the Head of Department noted that the funding had accumulated since town and community councils had taken over the service. The cost of reintroducing the service was relatively similar and therefore there was no need to look for funding from anywhere else.

It was asked if the location of the salt bins was already on Map Gwynedd and if the public had access to this facility.

-      In response to the query, the Head of Department confirmed that the salt bins were not visible on Map Gwynedd at the moment but the process of adding them had started. Once this process had been completed, Gwynedd residents could see them through the Council's website. The members of the Council would be informed following the completion of the work to enable them to share the information with the residents of their ward.

Concern was expressed that the Winter Maintenance Service was starting from 01.10.2022 onwards as it did not give enough time to look at the condition of the salt bins and replace them if necessary.

-      In response to this statement, the Head stated that the department was working closely with the Area Engineer and was confident that the salt  ...  view the full minutes text for item 6.

To update the Committee on the work at hand and for their consideration.

To accept the report, noting the observations made during the meeting.

The report was presented by the Cabinet Member for Highways and Municipal and Gwynedd Consultancy and the Head of Highways and Municipal Services. They briefly drew attention to the following main points:

-      The Cabinet Member explained that the Council had contacted town and community councils in the past to inform them that salt bins would no longer be filled by the Council, and that it would be their responsibility to finance them. Unfortunately, town and community councils were unable to cope with the costs causing the Council to receive a number of calls regarding dangerous roads. Because of this, the Highways and Municipal Department had revisited the situation.

-      It was declared that around 600 salt bins were located across the County and that the Service was in the process of refiling them. The department would monitor them regularly over the winter in order to fill them when needed.

-      It was explained that the locations of the salt bins as well as the roads that were being gritted by the Council would appear on Map Gwynedd for residents and Members to see.

-      The Head of the Highways and Municipal Department noted that work was being done to number the salt bins. The unique number of the salt bins would make it easier for members and town and community councils to report, helping the workers to solve any problem sooner.

Members were given an opportunity to ask questions and offer observations. During the discussion, the following matters were raised:

The department was praised for accepting that problems had arisen in the past regarding salt bins, and the idea of numbering the bins and noting their location on Map Gwynedd was praised.

It was asked where the funding to reintroduce this service came from.

-      In response to the query, the Head of Department noted that the funding had accumulated since town and community councils had taken over the service. The cost of reintroducing the service was relatively similar and therefore there was no need to look for funding from anywhere else.

It was asked if the location of the salt bins was already on Map Gwynedd and if the public had access to this facility.

-      In response to the query, the Head of Department confirmed that the salt bins were not visible on Map Gwynedd at the moment but the process of adding them had started. Once this process had been completed, Gwynedd residents could see them through the Council's website. The members of the Council would be informed following the completion of the work to enable them to share the information with the residents of their ward.

Concern was expressed that the Winter Maintenance Service was starting from 01.10.2022 onwards as it did not give enough time to look at the condition of the salt bins and replace them if necessary.

-      In response to this statement, the Head stated that the department was working closely with the Area Engineer and was confident that the salt  ...  view the full minutes text for item 7.

Present the Committee’s draft work programme for 2022/23 for adoption.

Adopt the work programme for 2022/23.

The report was presented by the Scrutiny Advisor and she briefly drew attention to the following main points:

-      The prioritised items for the year's committees were confirmed at the annual workshop on 06.07.2022 and it was noted that two items remained to be scheduled for this year, the 'Climate and Nature Emergency Plan' and the 'Rights of Way Improvement Plan'.

-      It was explained that the Rights of Way Improvement Plan report was scheduled to be discussed in the Cabinet on 22.11.2022 and therefore it would be timely to discuss this matter at the 27.10.2022 meeting of this committee. It was confirmed that this would need to be confirmed with the relevant department in order to ensure that it would be possible for them to produce a comprehensive report within these time constraints.

In response to a query regarding the scheduling of the item 'Climate and Nature Emergency Plan'. It was noted that there would be a discussion at the committee's informal meeting, where feedback would be shared from the Climate and Nature Board.

DECISION

Adopt the work programme for 2022/23.