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  • Agenda, decisions and minutes

    Chief Officers Appointments Committee - Thursday, 11th February, 2021 3.00 pm

    • Attendance details
    • Agenda frontsheet PDF 285 KB
    • Agenda reports pack PDF 2 MB
    • Printed decisions PDF 129 KB
    • Printed minutes PDF 370 KB

    Venue: Cyfarfod Rhithiol / Virtual Meeting. View directions

    Contact: Lowri Haf Evans  01286 679878

    Items
    No. Item

    1.

    ELECT CHAIR

    To elect a Chairman for 2020 / 21

     

    Decision:

    To re-elect Councillor Dafydd Meurig as Chair for 2020 - 21

    Minutes:

    To re-elect Councillor Dafydd Meurig as Chair for 2020 - 21

    2.

    ELECT VICE CHAIR

    To elect a Vice Chair for 2020 / 21

    Decision:

    To re-elect Councillor Alwyn Gruffydd as Vice-chair for 2020 - 21

    Minutes:

    To re-elect Councillor Alwyn Gruffydd as Vice-chair for 2020 - 21

    3.

    APOLOGIES

    To receive any apologies for absence.

    Minutes:

    Apologies were received from Councillor Alwyn Gruffydd and Councillor Gethin Glyn Williams.

     

    4.

    DECLARATION OF PERSONAL INTEREST

    To receive any declaration of personal interest

    Minutes:

    None to note

    5.

    URGENT ITEMS

    To note any items that is a matter of urgency in the view of the Chairman for consideration.

    Minutes:

    None to note

    6.

    MINUTES pdf icon PDF 223 KB

    The Chairman shall propose that the minutes of the meeting of this committee held on the 11th of February 2020 be signed as a true record

    Minutes:

    The Chair signed the minutes of the previous meeting of this committee, held on 11.02.20, as a true record

     

    7.

    EXCLUSION OF PRESS AND PUBLIC

    The Chairman shall propose that the press and public be excluded from the meeting during the discussion on the following items due to the likely disclosure of exempt information as defined in paragraph 14 of Schedule 12A of the Local Government Act 1972. This paragraph is relevant as the report includes information about specific individuals who have the right to privacy. There is no public interest that calls for disclosing personal information about these individuals which would outweigh their rights. Consequently, the public interest in maintaining the exemption outweighs the public interest in disclosing the information

    Minutes:

    RESOLVED to exclude the press and public from the meeting during the discussion on the following items due to the likely disclosure of exempt information as defined in paragraph 14, Schedule 12A, Local Government Act 1972. This paragraph is relevant as the report contains information about specific individuals who have the right to privacy. There is no public interest that calls for disclosing personal information about these individuals which would outweigh the rights of these individuals. Consequently, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

     

    8.

    CHIEF OFFICERS SALARIES

    To consider the report of the Chief Executive

     

    (separate copy for Committee members only)

    Decision:

    a)    To accept that the salaries of some chief officers need to be reviewed but, in light of the fact that we could be facing a freeze on the salaries of officers within the public sector, to defer giving formal consideration to the content of the Chief Executive's report until the Council's staff receive a general pay rise and to revisit the report immediately at that point.

     

    b)    Increase the salary of the Monitoring Officer at its maximum to approximately £70,000 to avoid any unacceptable risks to the Council, and leave the exact figure to an evaluation in line with the approach noted in the report.

     

    c)    To advertise the post of Chief Executive at the current terms.

     

    Minutes:

    Following a request by Members at the last meeting of the Appointments Committee (February 11 2020), the Chief Executive submitted a review of Chief Officers' salaries.

     

    Following a comprehensive discussion on the contents of the review and the options that had been presented, it was

     

                RESOLVED

     

    a)    To accept that the salaries of some chief officers needed to be reviewed but, in light of the fact that we could be facing a freeze on the salaries of officers within the public sector, to defer giving formal consideration to the content of the Chief Executive's report until the Council's staff received a general pay rise and to revisit the report immediately at that point.

     

    b)   Increase the salary of the Monitoring Officer at its maximum to approximately £70,000 to avoid any unacceptable risks to the Council, and leave the exact figure to an evaluation in line with the approach noted in the report.

     

    c)    To advertise the post of Chief Executive at the current terms

     

     

    9.

    REOPEN MEETING FOR PRESS AND PUBLIC

    The Chairman shall propose that the meeting be reopened for the press and public

    Minutes:

    RESOLVED to re-open the meeting to the press and public

     

    10.

    ANNUAL REVIEW - COUNCIL'S PAY POLICY pdf icon PDF 216 KB

    To submit the report of the Chief Executive

    Additional documents:

    • Pay Policy 2021 - 2022 , item 10. pdf icon PDF 544 KB

    Decision:

    To accept the report and recommend the pay policy to the Council noting the adaptations which will need to be incorporated as a result of decision 8b above.

     

    Minutes:

    The Chief Executive presented the report, noting that there was a statutory duty on each Council to prepare a pay policy statement annually. In accordance with the Council's decision in adopting a pay policy for 2012/13, the report was presented, the Chief Officers Appointment Committee was expected to conduct a review of the policy's sustainability and to submit any recommendations following the review of the pay policy to the Full Council annually. 

     

    It was reported that there were no amendments to the policy this year, however, in accordance with the Council’s Constitution, consideration should be given to the policy's future sustainability.

     

    RESOLVED TO ACCEPT THE REPORT IN ACCORDANCE WITH THE RECOMMENDATION

     

    ·         That the Appointment Committee proposes the Pay Policy Statement (draft) to the Council on 3 March 2021, for adoption for 2021/22, subject to the amendment of the monitoring Officer’s salary (appendix 1) in accordance with decision 8b above.

     

    11.

    RECRUITMENT AND APPOINTMENT OF CHIEF EXECUTIVE pdf icon PDF 378 KB

    To agree on the arrangements for recruiting and appointing a Chief Executive

    Decision:

    To accept the report regarding the arrangements for the recruitment and appointment of Chief Executive and agree to the following timetable

     

    24 February - advertisement to appear in the press.

     

    11 March - closing date.

     

    19 March - draw up a short list.

     

    Week commencing 22 March - Assessment Centre (Virtual).

     

    16 April - Interview and recommend candidate for appointment

     

    23 April - Extraordinary meeting of the Full Council to confirm the appointment

     

    Minutes:

    Following the Chief Executive's announcement that he intended to retire on 31 March 2021, the Human Resources Manager submitted a report outlining the steps to appoint a new Chief Executive. It was highlighted, in relation to the timetable, that appointing a successor by 31 March would be too ambitious and therefore, following discussions with the Council Leader, the aim would be to fill the post by the beginning of May. It was confirmed that the Chief Executive had agreed to continue with his duties on a part-time basis until a successor had been appointed.

     

    The prospective timetable for the process of appointing a Chief Executive was discussed

     

    During the ensuing discussion, the following observations were noted:

    ·         A proposal to amend the dates due to a clash with other committees and publishing arrangements

    15/04/21 – Interview and recommend candidate – proposed 16/04/21

    21/04/21 – Extraordinary Meeting of the Full Council – proposed 23/04/21

    ·         A suggestion to draft a copy of the Chief Executive's duties and job description to Members for comments.

     

    RESOLVED

     

    To accept the report regarding the arrangements for the recruitment and appointment of a Chief Executive and agree to the following timetable

     

    24 February – advertisement to appear in the press.

     

    11 March – closing date.

     

    19 March – draw up a short list.

     

    Week commencing 22 March – Assessment Centre (Virtual).

     

    16 April – Interview and recommend candidate for appointment

     

    23 April – Extraordinary meeting of the Full Council to confirm the appointment