Agenda and minutes
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APOLOGIES To receive any apologies for
absence. Minutes: Apologies: Aled Jones
(Independent Member) and Mr Richard Parry Hughes (Community Council Member). Councillor Dewi Roberts was welcomed to his
first meeting of this committee. |
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DECLARATION OF PERSONAL INTEREST To receive any declaration of personal interest. Minutes: No declarations of interest were received from any members present. |
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URGENT ITEMS To note any items that
are a matter of urgency in the view of the Chairman for consideration. Minutes: There was no urgent matter to be discussed. |
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The Chairman shall propose that the minutes of the previous meeting of this committee held on 23rd January, 2017 be signed as a true
record (attached). Minutes: The Chair signed
the minutes of the previous meeting of this committee held on 23 January, 2017
as a true record. |
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ANNUAL REPORT OF THE STANDARDS COMMITTEE 2016 - 2017 To consider
the report of the Monitoring Officer (attached). Minutes: Submitted - the draft
of the committee's annual report for 2016-2017. The committee's observations
and approval of the document were invited. It was noted that no
complaints of breaching the Code of Conduct had been referred to the committee
for a decision during the year, however one of the complaints listed in
Appendix 2 of the report may be referred to the committee's attention in due
course. Reference was made to
two minor errors in the English version of the report and the section that
referred to the committee's work during 2016-2017, namely: Dispensations - there was a need
to delete the following sentence from the second paragraph, ‘Both applications were turned down’. North Wales Standards
Committee Forum - miss-spelling of the word 'request'
in the last sentence. RESOLVED to approve the draft of the annual report
with the minor corrections noted, and to submit it to the Council’s meeting on
5 October. |
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LOCAL RESOLUTION PROCEDURE FOR TOWN AND COMMUNITY COUNCILS To consider
the report of the Monitoring Officer (attached). Additional documents: Minutes: Submitted – the
report of the Monitoring Officer asking for the committee’s approval of One
Voice Wales' Local Resolution Procedure for Town and Community Councils. The protocol was
welcomed as a method of seeking to resolve low level complaints about members
locally, but some concern was expressed that there were no specific time-frames
for the process. A recommendation was
made to encourage Town and Community Councils to adopt such a procedure. It was
also noted that it would be beneficial to ask the councils to report back to
confirm whether or not they had decided against the guidelines. RESOLVED to support
One Voice Wales' Local Resolution Procedure and to encourage Town and Community
Councils to adopt such a procedure. |
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ROLE DESCRIPTIONS FOR THE STANDARDS COMMITTEE MEMBERSHIP To consider
the report of the Monitoring Officer
(attached). Additional documents:
Minutes: Submitted, for
information - the report of the Monitoring Officer appending a copy of the
report on role descriptions that had been submitted before the Full Council on
15 June along with a copy of the Job Descriptions that were relevant to the
Standards Committee. The officers were
asked to notify members when it was time for them to sign the job descriptions.
RESOLVED to note the report. |
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SELF ASSESSMENT AND WORK PROGRAMME To consider
the report of the Monitoring Officer
(attached). Additional documents: Minutes: Submitted - the
report of the Monitoring Officer asking the committee to hold a self-assessment
of the Committee's work and outputs during 2016-17 and to consider the draft
work programme for 2017-18. Members were asked to
consider the functions listed in the first column of the self-assessment and to
note which assessment they believed was relevant to them using the following categories: ·
Category 1 – Evidence that the Committee
had made significant progress in achieving the functions or in the case of
specific tasks, that the need to act had not arisen. ·
Category 2 – Evidence that the Committee
had substantially implemented the function, maintaining the same standard as
last year. ·
Category 3 – Evidence that the Committee
had implemented the function but there was a need to give further attention. ·
Category 4 – There was no evidence that
the Committee had implemented the function and there was a basis for concluding
that the area needed attention. It was also
explained: ·
It was necessary to note the evidence which supported the category which
the ·
By assigning a category to each function and noting the evidence, it was
possible for the Committee to come to a conclusion regarding which further
steps it needed to take (if any). ·
Any suggestions for further actions would be fed through to the Committee work
programme in the future. It was noted that the
2016-2017 work programme (Appendix 2 to the report) should include the reason
for not holding a meeting of the committee on 27 March, 2017. RESOLVED (a)
To adopt the
following as the committee’s self-assessment of its work (additions to the
document in italic and underlined):
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