Agenda and minutes
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APOLOGIES To receive any apologies for absence. Minutes: Councillor
Lesley Day. |
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DECLARATION OF PERSONAL INTEREST To receive any declaration of personal interest. Minutes: No declarations of interest were
received from any members present. |
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URGENT ITEMS To note any items that
are a matter of urgency in the view of the Chairman for consideration. Minutes: None. |
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The Chairman
shall propose that the minutes of the previous meeting of this committee held on 25th January,
2016 be signed as a true record (attached). Minutes: The Chair signed the
minutes of the previous committee meeting held on 25 January 2016, as a true
record. |
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APPLICATIONS FOR DISPENSATION To consider
the report of the Monitoring Officer
(attached). Additional documents: Minutes: Submitted
– the report of the Monitoring Officer requesting that the committee considered
and made a decision on two applications for dispensation from members of Tywyn
Town Council in relation to discussions by a caravan site management committee
which the Town Council owned, namely Ynysmaengwyn Camping and Caravan Park, as
they had prejudicial interests due to their links with other nearby caravan
sites. Details were given on both applications
individually, namely:- ·
An application from Councillor Richard Vaughan, for
permission to speak only. ·
An application from Councillor Anne Lloyd Jones,
for permission to speak and vote. An
application by Councillor Richard Vaughan The Senior Solicitor further noted:- ·
That the applicant could
use his experience of running a similar business to provide advice and
information to Ynysmaengwyn Caravan Site's Management Committee. ·
That Ynysmaengwyn's site
manager and his wife also attended the meetings. ·
It was a matter for the
committee to balance the importance of the Code of Conduct against the member's
contribution to the Management Commitee. Following a discussion:- RESOLVED to
refuse the application for a dispensation on the following grounds:- ·
Whilst accepting that the member had knowledge and expertise that would
be relevant and useful to the work of the Ynysymaengwyn Caravan Park Management
Committee, he was able to provide this expertise because he also ran a similar
commercial caravan park nearby. The
interest was therefore a very substantial one, and the risk of damaging the
public’s confidence was correspondingly high.
The Committee was not of the opinion that the knowledge and advice that
he could offer was so specialised or unique that it could not be obtained from
other sources. ‘ Councillor
Anne Lloyd Jones' Application The Senior Solicitor further noted:- ·
As the applicant did not run a site with the same
type of requirements or on the same scale as Ynysymaengwyn Camping and Caravan
Park (a licensed site for Caravan Club members only), she was not in a
situation to offer the same level of expertise to Ynysmaengwyn Camping and
Caravan Site Management Committee. ·
That he understood that the member was active with
Mid Wales Tourism and could provide relevant feedback from this body to the
Management Committee. ·
It was a matter for the
committee to balance the importance of the Code of Conduct against the member's
contribution to the Management Commitee. Following
a discussion:- RESOLVED to refuse the application for a
dispensation on the following grounds:- ·
There was no
evidence that the member had unique or specialist expertise or knowledge that
would be of such benefit to the work of the Ynysymaengwyn Caravan Park
Management Committee so as to justify allowing her to participate in its
deliberations. The Standards Commitee
were therefore of the opinion that public confidence would be damaged if she
was allowed a dispensation in this case. |
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SELF-ASSESSMENT AND WORK PROGRAMME To consider
the report of the Monitoring Officer
(attached). Additional documents: Minutes: Submitted - the report of the
Monitoring Officer asking the committee to hold an assessment of the
Committee's work and output during 2015-16 and to consider a draft work
programme for 2016-17. Members were asked to consider the
functions listed in the first column of the self-assessment and to note which
assessment they believed was relevant to them using the following categories:- Category 1 – Evidence that the committee is fully meeting the requirements. Category 2 – Evidence that the committee meets the basic requirements, but can do
more to fully comply. Category 3 – No evidence that the committee is meeting the requirements. The committee was also
invited to add to the ‘Evidence’ and ‘Further Action’ columns and it was
explained that any suggestions for further action would be fed through to the
committee’s future work programmes. RESOLVED (a) To adopt the
following as the committee’s self-assessment of its work (additions to the document in italic and underlined):-
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