Agenda and decisions

To receive any apologies for absence.

To receive any declaration of Personal Interest.

To note any items that are a matter of urgency in the view of the Chair for consideration.

The Chair shall propose that the minutes of the previous meeting held on 21 February, 2025 be signed as a true record.

Alwen Williams, Interim Chief Executive and Iwan Evans, Monitoring Officer to present the report.

DECISION:  

1.     To agree to enter into a Delivery and Funding Agreement whereby the role of Accountable body, responsibility for the delivery of the North Wales Growth Deal and funding arrangements for the Growth Deal are transferred to the North Wales Corporate Joint Committee on or before the 31 March, 2025.

2.     To agree to novate and assign as required the delivery of the North Wales Growth Deal and rights and obligations in all incoming funding agreement held by Cyngor Gwynedd as Accountable Body on behalf of the North Wales Economic Ambition Board transfer to the North Wales Corporate Joint Committee on or before 31 March, 2025.

3.     To agree to transfer and novate and/or assign all interests in the portfolio of projects funded by the North Wales Growth Deal together with any ancillary agreements, charges and leases from Cyngor Gwynedd as Accountable Body on behalf of NWEAB to the NWCJC on or before 31 March, 2025.

4.     To agree to the transfer and/or assignment of all financial balances, monies due and assets as held on behalf of the North Wales Economic Ambition Board by Cyngor Gwynedd to the North Wales Corporate Joint Committee on or before 31 March, 2025.

5.     To delegate authority to the Interim Chief Executive, in consultation with the Monitoring Officer and Section 151 Officer, to agree and execute the final form agreements, deeds and all other legal documents necessary to implement the transfers referred to in paragraphs 1, 2 and 3 above by or before 31 March, 2025.

6.     To agree to the transfer of accountability to the CJC and that the CJC accept responsibility for decision making for the implementation of the North Wales Growth Deal subject to novation of the Growth Deal and approval of additional Standing Orders incorporating the key terms of the Joint Working Agreement between the 6 Constituent Councils and 4 Education parties.

Iwan Evans, Monitoring Officer to present the report.

DECISION:  

1.     To approve the appointment of the representatives from each partner organisation as co-opted (non-voting) Members of the Economic Well-being Sub-committee.

2.     To confirm the membership of the Well-being Sub-committee as set out in the following table:

Hedd Vaughan-Evans, Head of Operations to present the report.

DECISION:  

1.     To approve the Terms of Reference and appointment process for the establishment of a new Business Advisory Board following transfer of the Growth Deal and to delegate the implementation process to the Interim Chief Executive.

2.     To approve the role description for the two new Non-Executive Advisor roles and
authorise the Interim Chief Executive to undertake all necessary steps to procure candidates to be recommended for appointment to the CJC’s Economic Well-being Sub-committee.

3.     To delegate to the Interim Chief Executive, in consultation with the Monitoring Officer, the Chair and Vice Chair the authority to make any minor amendments to the Terms of Reference and role descriptions in response to any feedback received from Welsh and UK Governments prior to implementation.

Iwan Evans, Monitoring Officer to present the report.

DECISION:  

1.     To adopt the amendments to the Contract Procedure Rules and that the Constitution be updated accordingly.

2.     To delegate to the Monitoring Officer the power to make the following minor variations to the Constitution:

a.     Legal or technical amendments that do not materially affect the Constitution.

b.    Changes required to be made to remove any inconsistency, ambiguity or typographical error.

c.     Wording so as to put into effect any decision of the CJC or its sub-committees or officer exercising delegated powers.

d.    Changes required to reflect any changes to job or role titles.

The Chair shall propose that the press and public be excluded from the meeting during the discussions on the following items due to the likely disclosure of exempt information as defined in Paragraph 14 of Schedule 12A of the Local Government Act 1972 Information relating to the financial or business affairs of any particular person (including the authority holding that information).

There is an acknowledged public interest in openness in relation to the use of public resources and related financial issues. It is also acknowledged that there are occasions, in order to protect public business interests that matters related to such information needs to be discussed without being publicised. The report is specifically about agreeing the appointment arrangements including job details and remuneration  terms and terms that will be subject to a competitive recruitment process.  I also note that the agreed information will be published as part of an open appointment process. Publishing draft information prematurely can undermine the recruitment process.  This would be contrary to the wider public interest of ensuring the best overall outcome. For these reasons I am satisfied that the matter is closed in the public interest.

Geraint Owen, Corporate Director, Cyngor Gwynedd to present the report.

DECISION:  

1.     To agree to establish a Chief Executive post on a permanent full-time basis at an annual salary of up to £125,000.

2.     To authorise the commencement of a recruitment process to appoint a Chief Executive.

3.     That the language designation within the Person Specification for the post is Welsh 'desirable' and ensure a commitment from the successful candidate to learn the language (if they do not already speak Welsh).

4.     To confirm that the existing interim arrangements in relation to the undertaking of the functions of the Chief Executive of the Corporate Joint Committee and the Portfolio Director of the Growth Deal are extended until a permanent Chief Executive is able to undertake their responsibilities.

To confirm that the conduct of the recruitment process, including advertising, is delegated to the lead Chief Executive, in consultation with the Chair and Vice-Chair.