Venue: Cyfarfod Rhithiol / Virtual Meeting
Contact: Sioned Mai Jones 01286 679665
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APOLOGIES Additional documents: Minutes: Everyone
was welcomed to the meeting, and it was highlighted that this week was Carers
Week, and all the carers in the county were thanked for their work. No
apologies were received. |
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DECLARATION OF PERSONAL INTEREST Additional documents: Minutes: No
declaration of interest was received, but Cllr. Llio Elenid Owen sat as a Local
Member for item 6 – Dinas Dinlle Car Park Management Plan and as a result did
not have a vote on the matter. |
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URGENT ITEMS Additional documents: Minutes: There were
no urgent items. |
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MATTERS ARISING FROM OVERVIEW AND SCRUTINY Additional documents: Minutes: There were
no matters arising from overview and scrutiny. |
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MINUTES OF THE MEETING HELD ON 13 MAY 2025 Additional documents: Minutes: The minutes
of the meeting held on 13 May 2025 were accepted as a true record |
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DINAS DINLLE CAR PARK MANAGEMENT PLAN Cyflwynwyd gan: Cllr. R Medwyn Hughes Additional documents:
Decision: Agreed to
commence a process to make a permanent off-street parking order at Dinas Dinlle
Car Park and delegate the authority to the Head of Economy and Community in
consultation with the Cabinet Member and the Head of Legal Services, to prepare
an order which will make the experimental order permanent, and then place a
notice of this in the press in accordance with Regulations 22 and 23 of the
Regulations. Minutes: The report
was submitted by Cllr. R. Medwyn Hughes. DECISION Agreed to
commence a process to make a permanent off-street parking order at Dinas Dinlle
Car Park and delegate the authority to the Head of Economy and Community in
consultation with the Cabinet Member and the Head of Legal Services, to prepare
an order which will make the experimental order permanent, and then place a
notice of this in the press in accordance with Regulations 22 and 23 of the
Regulations. DISCUSSION A report
was submitted stating that it was for the establishment of new arrangements for
the permanent payment for parking at Dinas Dinlle Car Park. It was explained
that Cabinet had approved moving forward with the implementation of savings
schemes which included the introduction of parking charges on Dinas Dinlle
beach. It was
expressed back in 2022/23 that the department had identified resources to carry
out work to upgrade the car park and was successful in attracting a grant from
the Welsh Government's Brilliant Basics programme. It was noted that work had
been carried out to resurface, adapting the entrances, marking parking bays,
providing a bus stop, landscaping and upgrading facilities. It was stressed
that the investment was very important as the beach as very popular and
attracted many local visitors and tourists. It was
explained that a trial period had been held in the summer of 2024 where parking
fees were to be paid for a temporary period, and following the trial a public
consultation had been organised to invite feedback from residents, local
businesses, users, statutory organisations and local groups. Llandwrog
Community Council was thanked for its input throughout the period. The main
points following this period and the recommendations for developing better
arrangements were highlighted which included ·
Introduction
of seasonal fees between 1 March and 31 October ·
Introduction
of a season ticket for a reasonable fee ·
Introduction
of a free hour as a part of the proposed fees structure. The next
steps on the journey were highlighted which were to commence legal action for
the introduction of an Off-Street Parking Order, and as part of the process
consultations with statutory and local organisations as well as a public
consultation period would be undertaken. The Local
Member noted that the beach was extremely popular, and thanked Llandwrog
Community Council for responding to all consultations. Thanks were given that
the recommendations following the trial period included an affordable season
ticket and that fees would be charged between 9:00 and 17:00. The upgrades that
had been done were highlighted emphasising that the facilities were much
better. The need to ensure that funds were earmarked to maintain the standard
of the car park was noted. The need for a cycle path that would be useful and
safe for people to be able to get to Dinas Dinlle by bike or on foot was noted. Observations
arising from the discussion: · The decision was supported stating the need to maintain the standard of the site and ensure that funds were earmarked ... view the full minutes text for item 6. Awdur: Llyr B Jones - Assistant Head of Economy and Community Department |
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WASTE AND RECYCLING STRATEGY Cyflwynwyd gan: Cllr. Craig ab Iago Additional documents:
Decision: Approve the
right to take the Waste and Recycling Strategy to public consultation, so that
we receive feedback from the residents of Gwynedd. Minutes: The report
was submitted by Cllr. Craig ab Iago. DECISION Approve the
right to take the Waste and Recycling Strategy to public consultation, so that
we receive feedback from the residents of Gwynedd. DISCUSSION The report
was submitted stating that the document was a request for permission to enter a
public consultation. Pride was noted about the content of the document,
explaining that the strategy had been led by former Cabinet member Cllr. Dafydd
Meurig. It was explained that the strategy highlighted what the department's
principles were on waste and recycling along with how it would be possible to
act in accordance with these principles. It was stressed that there was an
environmental crisis and that there was a need to look more widely than the
Council to solve it. It was
expressed that there were obvious problems seen internationally with clothing
companies dumping tonnes of waste annually. It was explained that the national
target was to recycle 70% but it was questioned why more should not be
recycled. Looking
nationally, it was noted that there was no obvious plan to be seen, but that
north Wales councils were working together to incinerate non-recyclable waste
to generate electricity. The need to see waste as a resource was highlighted. The Head of
Department added that the strategy set out the principles of the service
following a change of department about a year and a half previously. Priorities
were identified which included improving customer care, tackling sickness
levels, managing overspend and meeting the national target of 70%. It was
explained that sickness levels were now falling, the level of customer care had
increased, and the number of complaints and service overspending had decreased. It was
noted that the Council had failed to meet its target this year and therefore
needed the strategy in order to set a clear path on
how to achieve the target next year. It was highlighted that 57% of the
county's waste currently was bin waste that could be recycled. It was noted
that there were 6 objectives within the strategy to assist in reducing waste
and meeting targets. It was stressed that presenting the strategy today was the
start of the journey in order to be able to go to
public consultation. Observations
arising from the discussion: ·
The
report was supported by stating the emphasis needed on educating residents,
highlighting that residents needed to be a partner
with the Council. Thanks were given for the equality report which gave fair and
considerate representations of the needs of older people or people with
disabilities. ·
Thanks
were given for a simple and easy to read and understand report. · It was asked how the department was going to carry out the consultation and asked if the recycling boxes remained fit for purpose as more and more cardboard reached people's homes. It was noted that the department was working with the communications department to try to get a high number of responses, and they would also go to communities and to ... view the full minutes text for item 7. Awdur: Dafydd Williams, Head of Department and Roland Thomas, Assistant Head of Department |
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Cyflwynwyd gan: Cllr. Craig ab Iago Additional documents:
Decision: To approve
the suggested changes to the Supplementary Planning Guidance (SPG) following a
period of public consultation as included in the Consultation Report (Appendix
1), incorporated in the amended version of the Guidance (see Appendix 2). To adopt
the SPG: Managing the Use of Dwellings as Holiday Accommodation (Second Homes
and Short-term Holiday Lets), to be used as a material planning consideration
when making planning decisions in the Gwynedd Local Planning Authority Area. To delegate
powers to the Head of Environment Department to make any non-material
modifications that may be required to the SPG before it is published in its
final form. Minutes: The report
was submitted by Cllr. Craig ab Iago. DECISION To approve
the suggested changes to the Supplementary Planning Guidance (SPG) following a
period of public consultation as included in the Consultation Report (Appendix
1), incorporated in the amended version of the Guidance (see Appendix 2). To adopt
the SPG: Managing the Use of Dwellings as Holiday Accommodation (Second Homes and
Short-term Holiday Lets), to be used as a material planning consideration when
making planning decisions in the Gwynedd Local Planning Authority Area. To delegate
powers to the Head of Environment Department to make any non-material
modifications that may be required to the SPG before it is published in its
final form. DISCUSSION The report
was submitted noting that it required approval of the recommendations from the
public consultation carried out and the adoption of the Supplementary Planning
Guidance (SPG). It was explained that the item had been discussed back in
February, and the officers had been asked to further explain what had been identified
in the consultation and what the department was adopting. The
Assistant Head of the Environment Department noted that a public consultation
had now taken place, and consideration had been given to the comments
submitted. It was clarified that the SPG needed to be adopted in order for it to be used in determining planning
applications. It was
clarified that since the Article 4 direction had come into force in September
last year, a planning application was required when converting a main dwelling
space into a second home or short-term holiday accommodation. It was reiterated
that the Article 4 direction had come into force after the Council had adopted
the Local Development Plan. As a result of this, it was noted that the SPG was
an interim guide to fill the policy gap until a Local Development Plan had been
created and adopted in order to address the issues. It was
expressed that a public consultation had taken place over a six-week period,
and that 28 valid comments had been received from 24 respondents. It was noted
that many of the comments focused on the Article 4 direction rather than the
guidance specifically. It was explained that the type of comments included the
suitability of some houses as a primary dwelling and consequently flexibility
in terms of second homes. It was noted that giving flexibility so soon could
lead to the undermining of Article 4. It was explained that each comment had
been carefully considered but that none of the comments had resulted in
fundamental changes to the guidance, only minor changes. It was explained that
the responses to the consultation as well as the draft guidance had been
further considered by the Policy Working Group which had indicated support for
the response to the responses and for the draft supplementary plan. Observations
arising from the discussion: · The challenge of finding a balance between supporting the tourism economy and protecting local people's access to housing was highlighted and it was asked how it would be possible ... view the full minutes text for item 8. Awdur: Gareth Jones, Assistant Head of Department |
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2025-26 SHARED PROSPERITY FUND PLANS IN GWYNEDD Appendix 1 is separate for Cabinet Members only. The
Appendix is exempt under Paragraph 14 of Schedule 12 A of the Local Gofernment
Act 1972 – Information relating to the Financial or business affairs of any
particular person (including the Authority holding that Information). The
contents of the item includes confidential and commercially sensitive
Information on a number of projects. This is relevant to the situation of a
number of organisations. Cyflwynwyd gan: Cllr. R. Medwyn Hughes Additional documents: Decision: To agree to
commit up to £7,901,000 from the Gwynedd 2025/26 allocation from the UK Shared
Prosperity Fund to the 14 schemes listed in the report. To
authorise the Head of Economy and Community Department - in consultation with
the Head of Legal Service, the Head of Finance Department and the Chief
Executive - to confirm the details and the financial contribution. Minutes: The report
was submitted by Cllr. R. Medwyn Hughes DECISION To agree to
commit up to £7,901,000 from the Gwynedd 2025/26 allocation from the UK Shared
Prosperity Fund to the 14 schemes listed in the report. To
authorise the Head of Economy and Community Department - in consultation with
the Head of Legal Service, the Head of Finance Department and the Chief
Executive - to confirm the details and the financial contribution. DISCUSSION The report
was presented stating that the fund was financed by the UK Government in order to develop the economy and communities as part of
the schemes created to secure funding after leaving Europe. It was highlighted
that the Council had 3 roles in dealing with the fund; the Council was the lead
body for north Wales, it decided on which schemes were funded here in Gwynedd
and led on projects as well. It was noted that £8.19m was available for
Gwynedd, with £7.9m available for projects. It was
explained that the projects that had been presented had been before the fund
panel and had been discussed in the Leadership Team, and as a result had been
scrutinised in detail. It was expressed that the projects brought the greatest
value to the residents of Gwynedd. The Economic
Development Services Manager added that the package of projects that had been
proposed were ones that build on what had been learned along with the successes
over the past three years. It was explained that this year was a period of
financial transition and that the schemes had been fairly spread geographically
and in terms of cohorts of society in Gwynedd. It was noted that seven schemes
were in operation in Gwynedd alone with a further seven schemes operating in
conjunction with other counties. Attention was drawn to projects that were
smaller funds to support a range of smaller schemes for people across Gwynedd. Observations
arising from the discussion: ·
Thanks
were given for the report and pride was noted in seeing specific schemes to
work with young people along with partnerships with communities in order to grow and develop them. ·
It
was highlighted that the schemes had clearly been scrutinised and that it was
good to see balanced projects. The need for funding for more than short periods
of time was noted as well as the need for long-term projects. ·
It
was asked if the language had been taken into account
when deciding on plans. It was explained that the language was central to all
decisions and that there were conditions in terms of receiving funding from the
fund to comply with the Council's language policy as well as the promotion of
the language. It was noted that many of the schemes were to develop employment
opportunities, and therefore the language was an integral part as well as
contributing to the development of the language. Awdur: Dylan Griffiths, Economy Development Service Manager |
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CABINET FORWARD WORK PROGRAM Cyflwynwyd gan: Cllr. Nia Jeffreys Additional documents: Decision: To approve
the Forward Work Programme included with the meeting papers. Minutes: The report
was submitted by Cllr. Nia Jeffreys. DECISION To approve
the Forward Work Programme included with the meeting papers. |
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EXCLUSION OF PRESS AND PUBLIC The Chair shall propose that the press and public be excluded from the meeting during the discussion on the item following due to the likely disclosure of exempt information as defined in Paragraph 14 of Appendix 12A of the Local Government Act 1972 - Information regarding the financial or business transactions of any particular person (including the authority that holds that information). There is an acknowledged public interest in openness in
relation to the use of public resources and related financial issues. It is
also acknowledged that there are occasions, in order to protect the financial
interests of public authorities that matters related to commercial information
need to be discussed without being publicised. This would be contrary to the
wider public interest of securing value for money and the best overall outcome Additional documents: Minutes: RESOLVED
that the press and public should be excluded from the meeting during the
discussion on the following item due to the likely disclosure of exempt
information as defined in paragraph 14, Schedule 12A of the Local Government
Act 1972 - information about the financial or business transactions of any
specific person (including the authority that retains that information). It was
explained that there was an acknowledged public interest in openness in
relation to the use of public resources and related financial issues. It was
also acknowledged that there are occasions, in order to
protect the financial interests of public authorities that matters related to
commercial information need to be discussed without being publicised. This would be contrary to the wider public
interest of securing value for money and the best overall outcome. |
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GUIDANCE ON THE ENTERPRISE RESOURCE PLANNING SYSTEM Cyflwynwyd gan: Cllr. Llio Elenid Owen and Cllr. Huw Wyn Jones Additional documents: Decision: To approve
the implementation of the first step of the DSB5 - Organisation Management
System in the Digital Plan project, in order to meet the needs of Human
Resources and Payroll, but to delay the development of a new financial
management system until further approval is received from the Cabinet. To approve
the release of £1.2m of resources from the Transformation Fund as a one-off
contribution towards the costs of developing the new Payroll / Human Resources
system. Minutes: The report
was submitted by Cllr. Huw Wyn Jones and Cllr. Llio Elenid Owen. DECISION To approve
the implementation of the first step of the DSB5 - Organisation Management
System in the Digital Plan project, in order to meet
the needs of Human Resources and Payroll, but to delay the development of a new
financial management system until further approval is received from the
Cabinet. To approve
the release of £1.2m of resources from the Transformation Fund as a one-off
contribution towards the costs of developing the new Payroll / Human Resources
system. DISCUSSION The item was discussed Awdur: Huw Ynyr, Assistant Head of Finance (Digital) |