Cyflwynwyd gan:Cllr. Ioan Thomas
1. To accept the information in the
report and note the progress towards realising the savings schemes for 2023/24
and previous years.
2. It was acknowledged that the situation had now changed
so much that historical savings schemes totalling £2,056,430 could not be
achieved, and they were removed from the budget.
use the £1,956,430 savings provision to fund the removal of savings schemes,
together with using a £100,000 Council Tax premium for the savings scheme
relating to Homelessness.
The report was submitted by Cllr Ioan Thomas.
accept the information in the report and note the progress towards realising
the savings schemes for 2023/24 and previous years.
It was acknowledged that
the situation had now changed so much that historical savings schemes totalling
£2,056,430 could not be achieved, and they were removed from the budget.
3. To use the £1,956,430 savings
provision to fund the removal of savings schemes, together with using a
£100,000 Council Tax premium for the savings scheme relating to Homelessness.
reminded that savings totalling £7.6 million needed to be achieved during
2023/24 to close the financial deficit this year. It was detailed that this was
a combination of approximately one million that had previously been approved,
savings of £1.1 million for schools, £3 million for Council departments and
£2.4 million by reviewing the Council's capital debt repayment policy.
It was recognised that there were difficulties in realising savings in some
fields. It was noted that this was most prominent within the Adults, Health and Well-being Department and in the field of Waste.
It was reported that reviews of all historical schemes had been undertaken in
July 2023, which formulated a programme to delete a total of £2 million worth
of schemes where there were substantial risks that they would not be achieved
as they were now unattainable. It was detailed that these included:
£1.5 million in the Adults,
Health and Well-being Department
£335k in the Environment
£133k in the Highways,
Engineering and YGC Department
£100k in the field of
It was reported that 98% of all historical savings schemes between the
2015/16 and 2023/24 financial years had been realised – this equated to £33.7
Reference was made to the new savings schemes that had been planned for the
current financial year. It was confirmed that 81% of those savings had already
been realised and a further 6% were on track to be achieved on time. It was
recognised that there had been a slight delay in realising a total of £700k of
the savings schemes but no problem was anticipated to realise them. It was
detailed that £539k of this figure included savings by schools and it was noted
that this saving was slipping as schools worked within an academic year and,
therefore, the savings would be realised in the next financial year.
The value of the savings schemes approved for 2024/25 was discussed. It was
emphasised that further schemes for the 2024/25 financial year were under
consideration by the Council and a report would be submitted soon.
It was reported that
the report had been submitted to the Governance and Audit Committee on 12
October and a summary of the Committee's observations was provided, which
Success in delivering 96%
of the savings was noted. It was recognised that focus was placed on schemes
that had not been realised.
There was concern about a
consistent historical pattern of overspending in the Adults, Health
and Well-being Department. It was detailed that there had been failure to
realise savings in 10 schemes within the Department and no reasons had been
submitted to explain this overspend. A suggestion was made to appoint a Project
Manager for some of the savings schemes and to ensure
that arrangements were tightened in the future.
A suggestion was made that
external attention should be given to the savings schemes, identifying an
expert to take a closer look at the Council's situation.
was felt that the Committee had not received sufficient information when the
proposals had originally been submitted. It was noted that the Committee would
benefit from additional information in light of the
duty to challenge decisions thoroughly.
The officers were
congratulated for succeeding to realise 95.6% of savings.
The Governance and Audit Committee were thanked for their observations and
attention was drawn to the right of any Councillor attending the Departments'
performance challenge meetings, to challenge the department's financial
position. It was noted that it was essential for Councillors to do this on a
Awdur:Ffion Madog Evans: Assistant Head of Finance