To consider
any questions the appropriate notice for which have
been given under Section 4.18 of the Constitution.
Minutes:
(The Cabinet Members'
written responses to the questions had been published in advance.)
It was
expressed that the questions had been late arriving the members today and they
asked for an explanation regarding why they were received so late. Apologies
were expressed for this, noting that a large number of questions had been
submitted and that responding to them took time. It was noted that they would
arrive earlier for the next meeting.
I am aware that a full review was initiated on Derwen services back in
2024 due to concerns about the increasing number of children waiting for access
to or for the services of Derwen. I wonder if the cabinet member can give an
update on the results of the review by now, and indeed, on Derwen's
situation.
Response
from the Cabinet Member for Children and Supporting Families, Councillor Menna
Trenholme
The
decision to hold a review of the Derwen Service was made at the Management
Board on 7 November 2024. As it was a joint Management Board with Anglesey, and
as the Health Board was an integrated part of the services in both authorities,
the review run concurrently across both counties.
Following the decision to carry out the review, a request was made for
regional money to commission external support to lead on this. Money had been
attracted for the purpose and a tendering process was followed in order to
commission the work. An external adviser was appointed at the end of February
2025, with a work programme to run from May until September 2025. For reasons
beyond the control of both services, the work programme had slipped and it was
now expected for the review to be completed by the end of December 2025.
The scope of the review included considering the existing access
criteria, analysing the service's current arrangements, understanding the needs
of children and their parents, understanding the expectations of stakeholders
and considering the design of the service for the future.
The final report will be submitted to the Management Board initially, and
the work will be included on the agenda of the Care Scrutiny Committee.
It should
also be noted that internal research was being carried out to look at Gwynedd
population trends, including the number of births, the existing child
population, as well as the number of disabled and neurodiverse children. The
purpose of this work will be to discover whether the number of disabled
children and young people is increasing, even as the number of births in
Gwynedd reduced since 2012, and understand the reasons for this.
The work will also consider the ability of social services and the
Education Department (Additional Learning Needs), to meet the needs over the
coming twenty years. The work will follow the pattern of the Llechen Lân report
on older people's social services in the future, which was published in autumn
2024.
Supplementary
Question from Councillor Dawn Lynne Jones
She gave
thanks for the response and for the reference to the Derwen service in Social
Service's annual report, and that she was aware that the schedule had slipped.
Is it possible to obtain clarity on the service's criteria and how the various
needs of the children in the county can be evaluated against the increasing
demands on services, how can we secure robust criteria which are flexible
enough to ensure a service for every child who needs it, but also protect this
scarce resource?
Response
from the Cabinet Member for Children and Supporting
Families, Councillor Menna Trenholme
Thank you for the supplementary question. These
questions are ones raising from the review, and she will share the report with
the Member as it is released.
Given that during this year the Council has abandoned the procedure of
numbering areas on waiting list application forms which has resulted in the
loss of important data, to what extent were consultations, impact assessments,
notices to councillors and public reports carried out to justify the decision
so that it is transparent, balanced and democratic?
Response
from the Cabinet Member for Housing and Property, Councillor Paul Rowlinson
I would like to refer you to the responses I gave to the similar
questions asked at the Full Council meetings in July and March, when I
explained that we have not lost any important data whatsoever. On the old
application form, applicants for social housing were asked to note the areas
they would like to live, noting them in priority order. As many applicants
filled in the form without prioritising the areas, and as this prioritisation
did not take any part in the housing allocation process, it was decided that
there was no point continuing to ask people to prioritise areas. The
application form was amended in line with that. This was an operational issue
only, it was not political, and the public had not been affected in any way,
except for the process being simplified for them.
Supplementary
Question from Councillor Rhys Tudur
Considering
that the Council should operate in a transparent and fair way, and based on
robust evidence when making changes, and considering that the Council should
have consulted appropriately in line with the requirements of good Governance,
and that there was not, it seemed, any single public report to justify the
decision. And considering the change disrupting the quality of data and making
it less detailed and useful to assess local need and to give clear evidence for
planning purposes. Isn't it obvious that the change is undemocratic,
unfavourable to vulnerable individuals who need to note where they wish to live
and cause housing developers to profiteer hugely, by enabling them to use vague
data, with no detail, to support the construction of a high number of housing
in unsuitable places.
Answer -
Response from the Cabinet Member for Housing and Property, Councillor Paul
Rowlinson
Initially,
there was robust evidence that people were not filling the form correctly, and
so there was no need to consult as there was no change to the housing process.
The change did not disrupt data at all. Changes to forms were not something
that required political input, and so there was no need for all the
consultation you refer to. In terms of planning processes, the processes being
used are recognised processes on a national level, and those ones seen in
Councils across Wales.
Following
the housing department receiving advice via Cyfeillion Llŷn from the Welsh
Language Commissioner noting the ability to use the Welsh language as an
allocations policy consideration and following recent attempts to build a large
number of social housing in Welsh-speaking areas such as Nefyn, how
enthusiastically and quickly will this Council be including the Welsh language
as one of the considerations of the allocations policy?
Response
from the Cabinet Member for Housing and Property, Councillor Paul
Rowlinson
Cyngor
Gwynedd’s Common Housing Allocations Policy and our Housing Action Plan plays a
key part in the battle to keep the Welsh language alive in our communities.
Both the influx of non-Welsh speakers and the outward migration of Welsh
speakers threaten its prosperity as a community language. The strong emphasis
given to a local connection in the Allocations Policy ensures that the vast
majority of homes are allocated to local people.
But the
outward migration of Welsh-speakers is much more of a threat to the
language. It is a sad fact that over
half of us here in Gwynedd cannot afford to purchase a home, and even higher in
some areas. Private rent levels are also high, therefore there is a need for
social housing for those who cannot purchase or rent on the market. I strongly
believe that we have a right to live at home. This is a core matter to us. Some
choose to move away, but no-one should be forced to leave as a result of not
being able to afford to live in their habitat. And there are over 4,400 people
and families (over 2,200 applications) on the waiting list.
Therefore,
as we are all aware, more social housing need to be built in all parts of
Gwynedd. The Housing Action Plan sets the aim of building 700 by 2029, through
collaboration with our housing partners, and I’m pleased to say that we are on
track to achieve this goal.
The
Allocations Policy places a strong emphasis (the strongest in Wales) on a local
connection, with two levels –a Gwynedd level and a community level. As a
result, 97% of homes are allocated to local people with a Gwynedd connection
and 60% to people in the same community. The criteria in the policy safeguards
individuals who are local to Gwynedd as far as reasonably possible.
You are
correct to note that the allocations policy does not specifically include the
language as one of the considerations. You refer to the legal advice
commissioned by the Welsh Language Commissioner. But the Council and its
partners must attend to wider legal matters in regards to practical execution
of the provision in a way which meets other requirements and duties.
The Housing Act 1996 places a legal duty on the Council to give reasonable
priority to the applicants in most need and it defines these. We must also give
“due regard” to Welsh ministers’ guidance. One part of the Guidance (3.69)
allows “sustaining Welsh-speaking communities by giving priority to those in
housing need with a local connection to the area.” That is exactly what we are
doing, and the emphasis we place on the local connection is one of strongest
that can be seen in Wales and goes as far as possible in what can be included.
The
Allocations Policy places social housing applicants in bands and then within
that band a priority is given to applicants (or family members) who have lived
for five years or more in the Community Council area in question. This means
that an applicant who has the same level of housing need but also has a
community connection would be given higher priority than an applicant without a
community connection. Should any priority be given to an applicant’s ability to
speak Welsh, this would have to be given after these priorities, namely the
level of need, Gwynedd connection and community connection. Because of this, it
is unlikely that it would make much of a difference.
The percentage of Welsh-speakers who live on social housing estates is high.
Recently, we have asked housing associations to conduct language surveys on
their new social housing developments. They found that 90% of residents could
speak Welsh, in wards where the average percentage of Welsh-speakers is 76%,
which is 14% higher. Social housing can help to strengthen the language by
providing affordable homes to local people, a high percentage of whom speak
Welsh, and help them stay in their area.
Furthermore,
there are a number of good reasons for not changing our current policy.
As a Council we have a duty to serve everyone in Gwynedd, the non-Welsh
speaking minority as well as the Welsh-speaking majority. Giving preference to
Welsh speakers would risk alienating residents who have lived all their lives
in Gwynedd but cannot speak Welsh, and in doing do, creating a ‘second class of
residents based on language only.
We have
consulted with our partners, the housing associations, those who build and
manage the homes. And the answer is clear: all support the policy as it is, a
policy which prioritises the people of Gwynedd and opposes the principle of
discrimination on the basis of the language people speak. If we were to follow
that path, there is a risk that some would refuse to operate in Gwynedd
anymore.
The Council
must execute the policy fairly and consistently and the legal advice we
received stated that the practicality of its introduction would be extremely
complex. Certainly, it would create difficulties in terms of how to define and
objectively assess an applicant’s and their families’ language ability and
conduct a review every year as is needed.
Those are the reasons why I believe the Common Housing Allocations Policy is
fit for purpose and does not need to be changed for now. That being said, the
Homelessness and Social Housing Allocation (Wales) Bill is currently making its
way through the Senedd. If it becomes law, Welsh Government will publish new
guidance and we will certainly be reviewing our policy at that time.
Supplementary
Question from Councillor Gruffydd Williams
Considering
my experience in Nefyn and nearby villages, and having spoken with my fellow
members in Dwyfor, the numbers who speak Welsh in new and old social housing
has seen a marked decline, as there is a high and regular turnover in the
tenancy of social housing and as no allocation consideration is given to Welsh
than adequate local demand. Isn't it obvious that we need to stop being so
unwise and surrender to the power we have according to the Welsh Language
Commissioner to use the Welsh language as an allocation policy consideration in
those areas.
Response
from the Cabinet Member for Housing and Property, Councillor Paul Rowlinson
I have
provided an extensive report and I have covered the points. Any such change
would have to be in parallel with the 1996 Housing Act considerations, and
there are also practical problems as well as a matter of principle, and this is
why there will be no reform at present.
Does Cyngor
Gwynedd consider that the culture of Ffordd Gwynedd, which is to provide the
best possible service to the residents of Gwynedd, is operating efficiently and
successfully in all parts of the Council? My experiences suggest that it is
not.
Reply –
Cabinet Member for Corporate Services, Councillor Llio Elenid Owen
The annual report presented to the Cabinet meeting on 8 July 2025 shows
that Gwynedd Council recognises that the Ffordd Gwynedd culture and the “way of
working” are moving in the right direction, with several examples where
departments are taking proactive steps to promote the plan’s objectives.
However, the report is also honest about the fact that progress and efforts to
embed the culture remain mixed, and there are variations between individual
departments and across the Council as a whole.
The report emphasises that the role of technology, training, and continuous
evaluation is key to the success of this culture, but there are some areas
where best practices have not yet been fully embedded. For example, there is a
need to extend basic training on the “way of working”, embed the practice of
continuous evaluation, and promote ownership of performance among all Council
staff.
There is a specific plan within the work programme regarding customer
care, and the Cabinet also approved a new Customer Service Strategy at its
meeting on 8 July 2025. The work programme of this strategy will place
particular emphasis on responding to enquiries and correspondence from
residents and members, with the aim of seeing improvement in the Council’s
performance.
If anyone receives a substandard service, they are encouraged to bring it
to our attention through the relevant processes so that we can identify exactly
where those weaknesses are and address them.
Supplementary
Question by Councillor Huw Llwyd Rowlands
Bearing in
mind that the Ffordd Gwynedd culture had been in progress for over 10 years,
are you confident that Cyngor Gwynedd is sufficiently prioritising this matter,
in order to ensure improvement and a marked change in the Council's culture
within a specific period, e.g., 12 months?
Response
of the Cabinet Member for Corporate Services, Councillor Llio Elenid Owen
Ffordd Gwynedd's principles are to put the people of Gwynedd at the
centre of everything, listening to their needs, and establishing the best
possible way to respond and ensuring that this happens well and in a timely
way. Committing to this culture in the Council is a priority for me and the
Cabinet, and they are tireless in their commitment. Culture changes take time,
and over the last 10 years, I believe that the vast majority of the Council's
staff are buying into the culture.
It is
unfortunate that those 10 years have been 10 years of financial cuts, and that
this has affected the progress. However, we cannot merely hide behind financial
cuts, and there is no doubt that some aspects of the culture still need to be
improved, and responding to member enquiries is one of those. I am aware that
the Chief Executive and Members of the Management Team share this view and that
plans are already afoot to improve that aspect specifically, and that there are
plans for members to scrutinise and assist with the work and that they are in
contact with you and ready to start that conversation.
In view of
the decision of the North Wales Safeguarding Boards to delay the publication of
the CPR report last week, can the Leader give an update on the current
situation with regard to the CPR please.
Response
from the Leader of the Council, Councillor Nia Jeffreys
Thank you
to the Councillor for the timely question and for giving me the opportunity to
share the available information with the Council.
I was
disappointed that the Regional Safeguarding Board was unable to proceed with
publishing the report on 24 September, as we had hoped and expected. Of course,
the disappointment and pain were even greater for the victims and survivors. I
cannot imagine how challenging the wait for publication must have been for
them, and I am truly sorry that this delay has prolonged their pain and
anxiety.
We have formally contacted the Safeguarding Board to request an explanation,
but unfortunately, we still have no information regarding the reasons for the
delay. I can assure the Council that Cyngor Gwynedd had no role in the decision
and we are eager to see the report published as soon as possible.
I anticipate that the report will highlight failures to prevent the paedophile,
Neil Foden, and that many of these failures will fall under the responsibility
of this Council. It breaks my heart to think that our safeguarding systems at
the time failed to protect children who should have been safe in their school.
Receiving
the report will give us the opportunity to fully understand what happened, what
lessons need to be learned and which systems need to be strengthened to ensure
our children are as safe as possible in Gwynedd and across Wales. It will give
us the chance to acknowledge our shortcomings and to apologise again to the
victims, to the many others affected, and to the people of Gwynedd for letting
them down.
Following
the adoption of the Response Plan earlier this year, a Response Plan Programme
Board was established to monitor and measure the progress of the Plan and to
implement the recommendations. There are now seven main objectives for this
Plan: ‘Acknowledge’, ‘Apologise’, ‘Support’, ‘Establish’, ‘Learn’, ‘Improve’,
and ‘Accountability’.
The
Response Plan Board is chaired by Professor Sally Holland, with representatives
from several external agencies acting as observers to ensure independent
challenge of the Board’s work. Four Cabinet Members sit on the Board, along
with Council officers and representation from Ysgol Friars and the Secondary
sector in Gwynedd.
I must
emphasise that the adoption of the Response Plan and the establishment of the
Response Plan Programme Board were not the beginning of the work. Several
actions had already taken place beforehand, and much more remains to be done.
In her
quarterly report to the Cabinet in July, Professor Sally Holland noted that
positive progress was being made across the workstreams. That being said, there
is still much more to do, and further recommendations are expected following
the publication of the Child Practice Review (CPR) – we will accept all of them
and implement them immediately. We will not shy away from our responsibility;
everything must be done to safeguard the children of Gwynedd.
My thoughts
remain with the victims, their families, and the entire community who have
waited a long time to see this vitally important report.
Following the announcement last week that the report into Foden’s
repulsive, predatory behaviour will not yet be released, it raises the question
of how effective this Council’s whistleblowing procedures are. We are all
tainted by this appalling state of affairs. Parents sending their children to
our schools place their trust in Cyngor Gwynedd to make sure they are safe.
Withholding the findings of the report shuts down the rights of the victims,
their parents and ordinary people who are justifiably angry at how this was
allowed to happen over such a long period of time.
Why weren’t the concerns raised in the past followed up and investigated
under the Education Act 2002 for Safeguarding Children in Education - what
reassurances can Cyngor Gwynedd give that future safeguarding concerns will be
treated seriously and actioned robustly?
Response
from the Cabinet Member for Education, Councillor Dewi Jones
Thank you for raising this serious matter. First of all, I would like to
apologise sincerely to all those who have suffered as a result of the horrific
acts of paedophile, Neil Foden, and emphasise that the safety and well-being of
every child in Gwynedd are always our main priority.
You specifically ask why concerns raised in the past were not followed up
under the Education Act 2002. An independent investigation was commissioned by
the North Wales Regional Safeguarding Board to examine not only why systems
that should have protected children did not work as they should but also the
culture and arrangements that allowed such behaviour to continue unchallenged.
Like many, I am also disappointed with the Regional Safeguarding Board's
decision to delay the publication of the report. According to the Board, they need to consider
their "legal obligations". I'm sure this has been a terrible
experience for the children who suffered at the hands of the offender. I have
not received any further information since being informed of this at the end of
the day last Tuesday.
In terms of ensuring confidence for the future:
As Cabinet Member for Education, and a member of the Response Board, my
role is to ensure that Cyngor Gwynedd acts appropriately and responds
positively to any recommendations made during this process, and that lessons
are learned so that safeguarding arrangements are strengthened. The Response
Plan Board is chaired by Professor Sally Holland, and representatives from
various external agencies attend as observers. In addition, four Cabinet
Members, Council officers, and representatives from Ysgol Friars and the
secondary sector in Gwynedd take part in the Board. In a report in July,
Professor Holland said positive progress had been made so far with 32 of the 63
work tasks completed and a clear desire by the Council to deliver the
remainder.
I would like to assure parents and carers that any safeguarding concerns
raised today are treated with the utmost seriousness, promptly investigated,
and robust action taken thereafter. We will tolerate nothing less.
The lessons of the past must shape the culture of the present. It is only
by facing those lessons honestly, and by relentlessly strengthening our
systems, that we can honour the trust that families place in us every
day.
Supplementary Question by Councillor Louise
Hughes
Thank you
for your response, although we are ignoring the fact that Foden is a bully,
that workplace bullying is unacceptable, and this should have been flagged
earlier. Therefore, the complete silence on this issue means that we as Elected
Members have not received any explanation on procedural departmental failings,
and it raises many further questions. How often did the Ysgol Friars governing
body meet? And what was the input of the safeguarding children governor? Many
people have asked me whether Foden will receive his pension?
Response from the Cabinet Member for Education,
Councillor Dewi Jones
As noted in
the original response, culture is something that the Independent Investigation
are looking into; I agree with you that workplace bullying is unacceptable and
is something that Cyngor Gwynedd, in all departments, is trying to eradicate.
But obviously, Foden displayed bullying tendencies and the Judge in Court also
referred to him as a bully.
There are
suggestions in your address which suggest that Gwynedd in some way is trying to
silence people, but this is not true. It was not Cyngor Gwynedd's decision to
not publish the report last week; this was the decision of the regional
safeguarding board. It is not us who is investigating the Council's failings;
this is done by the Regional Safeguarding Board, which is stand-alone.
Therefore, hopefully what this will provide moving forward is confidence for
people that the investigations have been carried out independently, thoroughly
and will strengthen our systems. I am very proud to be able to say that we
welcome any recommendations and are already implementing several of the
recommendations; we have learnt lessons and we continue to do so. Everyone in
this room has a responsibility for this. Yes, we have a Cabinet which leads the
Council, but all of us in our roles as Governors, as members of the Scrutiny
Committee are to ensure that lessons are learnt, and that our systems are
strengthened. Because we can see what can go wrong when systems are not robust
enough. I cannot say that this will never happen again, but we can do our best
to ensure that we have the best possible arrangements.
This is why
I am a member of this Council, and that is why I take an interest in education,
as it is the future of our children that is on the line. I will do everything
within my ability to enable this to happen. I speak passionately about this
because this has affected me deeply, and I cannot begin to imagine how the
parents, the families of the abused children feel, let alone the children
themselves.
The
comments about the pension; Cyngor Gwynedd do not implement the Headteacher's
pension - this is an issue for the British Government. I understand that the
Local Member of Parliament has raised this with the Minister in Westminster.
Considering:
How does
the Finance Department, in the absence of policy, deal with each case on its
own merits (in line with Welsh Government guidance) and strive to act fairly
and consistently and with the due measure of proportionality lest the Authority
have to face a legal challenge in this matter in due course?
Response
- Cabinet Member for Finance, Councillor Huw Wyn Jones
Thank you for the question.
First, I
think a misconception needs to be corrected. There is no guidance from the
Welsh Government requiring the Council to have an exemption policy – what it
does say is that there is encouragement to consider whether there is room for
councils to use their discretionary powers to tailor a decision or to reduce
council tax liability. The legislation itself sets out statutory
exemptions, and no Council is required to have an additional exemption
policy.
Having said
that, discussions have started over the summer regarding whether it is
necessary to create a Council Tax Premium exemptions policy for Cyngor Gwynedd,
and under what circumstances exemptions would be appropriate. There are several
complex and technical considerations to be discussed, and we also need to fully
understand what the impact of any policy would be to ensure that we do not
create any undesired outcomes.
The real unfairness here is that our young people are unable to get a
roof over their heads in large parts of the County. It is not clear from the
question which properties "deserve" an exemption, or on what
grounds.
Supplementary Question by Councillor Richard
Glyn Roberts
Given
The
decision-makers with this matter should be more familiar with the exact wording
of the guidance; I can send you a copy?
Response - Cabinet Member for Finance,
Councillor Huw Wyn Jones
The use of
"must" on page 18 of the guidance, and what I would note is that the
Council's interpretation, from the beginning of the paragraph, is that it is an
optional issue for Authorities as to whether they use powers in 13A to reduce
the tax, or impose an exemption policy.
I am not a solicitor and so I am following the advice I get on this
matter. Discussions have been held over the summer to identify a way to obtain
an optional policy which ensures fairness and transparency and not being held
open to allegations of discrimination or being left in a situation where an exemption
has to be given to every empty property and second home in the county. We will
introduce a section 13a policy over the summer months, but this will be broader
than premium issues alone.
It was International Day of Peace on September 21st – a day that gives
the people of the world the opportunity to commit to creating a peaceful world
and to reflect on how we could all contribute towards creating a culture of
peace.
With that in mind, I note that drone testing and development has been
taking place at Llanbedr airfield in Gwynedd for over a decade, for a variety
of purposes. Given the horrific effects of drones on civilians in wars, and
given that we live in a world that feels increasingly unstable, can we be
certain that the drones being developed at Llanbedr are not being used for
military purposes?
Response
- Cabinet Member for the Economy, Councillor Medwyn Hughes
Cyngor
Gwynedd has been working with the leaseholders of the Snowdonia Aerospace
Centre since the Site became part of the Snowdonia Enterprise Zone in 2011. The
Centre offers a development space for different companies in the field of
unmanned vehicles, satellites, and wider space technology. The Council has
assisted them with projects that could lead to safeguarding and creating new
employment opportunities in Llanbedr. They have recently received an £820,000
grant from the UK Space Agency to extend their research and testing facilities.
Cyngor Gwynedd is not supporting any projects or activities on site at present.
The Council
has contacted Snowdonia Aerospace LLP, the leaseholders of the Site, to obtain
assurances that their customers are not developing drones for military
purposes. Confirmation has been received from the Company that the site is only
used by commercial companies, but as they have agreed to a non-disclosure
agreement (NDA) with their customers, they are not in a position to provide
details of the operations of these companies. Nevertheless, the Company has
confirmed that they have no planned military drone operations with the Ministry
of Defence at the site in Llanbedr.
Supplementary
Question from Councillor Beca Brown
Thank you, I note from the response that there are no plans at the moment
to develop or test drones for military purposes but bearing in mind that drones
are easy to transfer from one use to another, how can Gwynedd residents be
certain that the drones being developed in Llanbedr will never be used for war
purposes?
Response
from the Cabinet Member for Economy and Community, Councillor Medwyn
Hughes
Although
this is not the company's vision at present, there are no restrictions that
would prevent military drones from operating from the site in the future. The
company has a certificate of lawful use, which allows un-piloted vehicle
operations on the estate, but this does not differentiate between technology
which can be used for commercial or military purposes. Security licences or
planning consent does not differentiate between what type of drone can operate
on the site. And we can clearly state to the company that there are concerns
about contracts with companies that may develop drones for military purposes in
the future.
Supporting documents: