Agenda and minutes

To receive any apologies for absence

Councillors Richard Owain Jones (IACC), Robin Williams (IACC), John Brynmor Hughes (GC), Gareth Roberts (GC) and John Pughe Roberts (GC).

To receive any declaration of personal interest.

There were no declarations of personal interest.

To note any items that are a matter of urgency in the view of the Chairman for consideration.

No urgent items were received.

The Chairman shall propose that the minutes of the meeting of this committee held on 14 June 2019, be signed as a true record.

The minutes of the Committee held on 14 June 2019 were accepted as a true record.

To submit a report by Bob Thomas (Team Leader) Joint Planning Policy Unit.

An overview of the purpose of the Supplementary Planning Guidance was given, and it was noted that the main aim was to assist applicants when they submit and prepare planning applications and those who determine the application, be they Officers, Councillors or an independent Inspector.

In the context of the SPG in question, it was noted that a public consultation period had taken place between December 2018 and January 2019. In addition, the Guidance had been through a scrutiny process in both Councils and had been subject to an independent critical evaluation by experts within the Language Planning field.

As a result of the Scrutiny process, feedback was received from the Gwynedd Communities Scrutiny Committee as well as the Anglesey Scrutiny Committee, the table included in paragraph 4.2 and 4.3 (respectively) recorded the response of the Joint Planning Policy Unit to individual observations.

During the public consultation period, 88 individual observations were received (these can be seen in Appendix 1b of the report). It was noted that the majority of the observations received were constructive and often proposals of minor amendments to the contents of the Guidance were proposed as a result of a comment received. Where there is no recommendation to amend the Guidance as a result of a comment, a note of explanation/reason is noted for that decision. Often that reason deals with the fact that the matter referred to within the comment had been included in another section of the Guidance.  

It was noted that a full copy of the Guidance had been included in Appendix 2, that had incorporated the amendments suggested following public consultation.

Matters raised:

•      Was there a response to the legal opinion received on behalf of the Welsh Language Society. 

•      A request was made for clarity regarding when an Assessment/Statement would be required (what are the thresholds).  Reference was made to the table included in Para. 4.2 of the guidance, and the question raised by Gwynedd Council's Communities Scrutiny Committee concerning the same matter.

•      It was asked how the thresholds regarding when an applicant is requested to submit a Statement/Assessment compared with the current requirements (i.e. the requirements set out in Gwynedd Council's Supplementary Planning Guidance concerning Planning and the Welsh language).

•      It was asked if there are any examples of specific developments where no consideration would be given to the impact on the Welsh language. Are there some types of applications that could slip through the net.

•      There was an enquiry on the status of the 'Supplementary Planning Guidance' as they are only 'guidance'. Has any advice been included within the Guidance regarding what the implications would be if the applicant did not comply with these Guidance.

•      It was noted that there had been a lengthy scrutiny and consultation process when preparing the Guidance, including a process of independent evaluation by external experts in the field in question and therefore it was noted that the member was comfortable with its contents and the reasoning behind  ...  view the full minutes text for item 5.