• Calendar
  • Committees
  • Community Councils
  • Consultations
  • Decisions
  • Election results
  • ePetitions
  • Forthcoming Decisions
  • Forward Plans
  • Library
  • Meetings
  • Outside bodies
  • Search documents
  • Subscribe to updates
  • Your councillors
  • Your MPs
  • Your MEPs
  • What's new
  • Agenda, decisions and draft minutes

    Joint Planning Policy Committee - Friday, 17th June, 2022 10.30 am

    • Attendance details
    • Agenda frontsheet PDF 298 KB
    • Agenda reports pack PDF 1 MB
    • Printed decisions PDF 24 KB
    • Printed draft minutes PDF 293 KB

    Venue: Cyfarfod Rhithiol / Virtual Meeting. View directions

    Contact: Rebeca Jones  01286 679890

    Items
    No. Item

    1.

    ELECT CHAIR

    To elect Chair for 2022-2023

    Decision:

     

    To elect Councillor Robin Williams (Isle of Anglesey Council) as Chairman of the Joint Planning Policy Committee for the year 2022/23.

     

    Minutes:

     

    To elect Councillor Robin Williams (Isle of Anglesey Council) as Chairman of the Joint Planning Policy Committee for the year 2022/23.

     

    2.

    ELECT VICE CHAIR

    To elect Vice Chair for 2022-2023

    Decision:

    To elect Councillor Dafydd Meurig (Gwynedd Council) as Vice-chair of the Joint Planning Policy Committee for the year 2022/23

     

    Minutes:

    To elect Councillor Dafydd Meurig (Gwynedd Council) as Vice-chair of the Joint Planning Policy Committee for the year 2022/23

     

    3.

    APOLOGIES

    To receive any apologies for absence

    Minutes:

    Cuncillor.  June Jones

     

    4.

    DECLARATION OF PERSONAL INTEREST

    To receive any declaration of personal interest.

    Minutes:

    None to note.

    5.

    URGENT BUSINESS

    To note any items that are a matter of urgency in the view of the Chairman for consideration.

    Minutes:

    No urgent items were received.  

     

    6.

    MINUTES pdf icon PDF 281 KB

    The Chairman shall propose that the minutes of the meeting of this committee held 4th February 2022 be signed as a true record.

    Minutes:

    The minutes of the Committee held on 4 February 2022 were accepted as a true record.

     

    7.

    THE JOINT PLANNING POLICY COMMITTEE'S FINAL ACCOUNTS pdf icon PDF 211 KB

     

    To submit the Senior Finance Manager’s report (Gwynedd Council)

    Additional documents:

    • APPENDIX A: REVENUE INCOME AND EXPENDITURE ACCOUNT 2021/22 , item 7. pdf icon PDF 147 KB
    • APPENDIX B: OFFICIAL ANNUAL RETURN FOR 2021/22 , item 7. pdf icon PDF 387 KB

    Decision:

    To accept and approve the information:

     

    The Revenue Income and Expenditure Account 2020/21

    The Annual return for the year ended 31 March 2021

    Minutes:

    A report was presented by Ffion Madog Evans (Senior Finance Manager), that responded to a statutory requirement under Section 12 of the Public Audit (Wales) Act 2004, to report on the annual statement of accounts for the Joint Planning Policy Service. As the Service's turnover was less than 2.5m, it was regarded as a smaller Local Government body, bearing this in mind there was a requirement to complete a statement of accounts form provided by Audit Wales to meet the statutory requirements. It was noted that Gwynedd Council was the Lead Authority with the responsibility of undertaking the responsibility of calculating, reporting and auditing the accounts.

     

    It was highlighted that the arrangements of reporting on accounts follows a tight timetable - with a requirement that this is completed before the end of May.  As it was the election year, this was not possible. Although the accounts had been completed, authorised by the Head of Finance and presented to the Auditors before the end of May, this was the first opportunity to report to the Committee.

     

    Reference was made to Appendix 1 which included the out-turn report and explained the final position of the Service's income and revenue expenditure for 2021/22. It was highlighted that the budget could be seen in the first column with the expenditure in the second, then it was possible to audit the over-expenditure or under-expenditure in the third column. It was noted that the expenditure for 2021/22 was £40,185 less than the budget available, and therefore it was possible to reduce the required contribution for Gwynedd and Anglesey Councils to £223,000 instead of £243,000 as was determined in the budget, which was a reduction of £20,000 on the original budget.

     

    Looking in greater detail at some of the expenditure headings, the main points to be noted were:

    -      That there was an over-expenditure of £10,755 on wages due to the increase of 1.75% in inflation which was finalised late in the financial year.

    -      Transport - the picture in 2021/22 was consistent with the picture in 2020/21, with the impact of Covid obvious in terms of less travelling and more virtual meetings.

    -      A small expenditure also on costs of running the Service compared to the budget.

    -      Significant under-expenditure associated with the process of preparing the plan.

    -      Savings target of £10,000 which remains unrealised for some years now. Need to consider trying to cancel it from the savings, e.g. on transport costs, to get rid of the savings target.

     

    It was noted that the accounts had previously been sent to the attention of External Auditors, Wales Audit Office.  Only if there were changes following that audit would the accounts be re-submitted to the attention of the Committee for approval.

     

    The Joint Planning Policy Committee was asked to accept and approve the accounts for 2021/22 and that the Chair signs the electronic form on page 15 of the pack.

     

    Matters Raised

    ·            Appears that there was a significant amount in reserve. If there was  ...  view the full minutes text for item 7.