Agenda and decisions

To receive any apologies for absence.

To receive any declaration of personal interest.

To note any items that are a matter of urgency in the view of the Chairman for consideration.

ELECTING A VICE-CHAIRPERSON

DECISION:

To elect Councillor Phil Wynn as Vice-Chairperson

The Chair shall propose that the minutes of the previous meetings of this committee held on 22 May and 1 August, 2024 be signed as a true record.

To share information with Joint Committee members regarding GwE leadership arrangements until the end of the transitional period.

DECISION:

·       To accept and approve the content of the report.

·       That an urgent meeting needs to be called between the Transition Board, Joint Committee and Project Manager to discuss GwE's current position.

·       To thank GwE former Managing Director, Assistant Director and Senior Secondary Lead for their work and support with the Joint Committee.

·       To thank staff that have already left GwE for their commitment to the Service.

·       To thank Cyngor Gwynedd Officers for supporting this challenging transitional period.

To consider the Audit Plan provided by Audit Wales.

DECISION:

To accept and approve the Detailed Audit Plan 2024 by Audit Wales

To submit the Statement of Accounts, in the ‘statutory’ format, duly certified, but subject to audit.

DECISION:

To accept and note GwE's Statement of Accounts (subject to audit) for 2023/24.

To accept and approve the Annual Governance Statement for 2023/24.

DECISION:

To accept and approve the Annual Governance Statement 2023/24

To update Joint Committee members on the latest financial review of GwE’s budget for the 2024/25 financial year.

DECISION:

·       To accept and approve the report.

·       That the Joint Committee request an additional report with a further level of details so as to understand the full picture e.g, staff costs, restructuring costs

To present GwE’s latest Risk Register to the Joint Committee.

DECISION:

·       To accept and approve the risk register subject to identifying all risks as being HIGH risks (rather than MODERATE).

Reason: given the lack of timescale and information, it is too early in the process to predict differently.

·       Ensure that information regarding specific plans and transition processes is communicated regularly (monthly) to the Joint Committee.