Decisions

1.    To note and accept the Corporate Joint Committee's actual expenditure for 2022/23 as submitted in Appendix 1 to the report.

2.    To obtain the approval of the Corporate Joint Committee to the underspend in 2022/23 and for this underspend to be transferred to a reserve fund to be earmarked to finance future one-off costs.

3.    To approve the Corporate Joint Committee’s Official Annual Return for 2022/23 (subject to External Audit), in line with the statutory deadline of 31 May 2023. It has been duly completed and certified by Cyngor Gwynedd's Head of Finance, as the Statutory Finance Officer for the Corporate Joint Committee (Appendix 2).

 

1.    To adopt the following to be included in the Constitution:

 

·       Code of Conduct for Members and Co-opted Members

·       Standards Sub-committee Terms of Reference

·       Finance, Contracts and Legal Matters

·       Contracts Procedural Rules

 

2.    To delegate the power to the Monitoring Officer to make editorial changes to the Standing Orders for their publication.

 

Others invited:

 

Elizabeth Williams (Licensing Officer, North Wales Police)

Mr Jonathan Smith (Park Holidays UK Representative)

Mr John Flack (Head of Entertainment, Park Holidays UK)

Mr Gavin Cox (Bryn Teg General Manager)

Councillor Berwyn Parry Jones (Local Member)

Fiona Zinovieff (Local resident)

Ffion Muscroft (Public Protection Officer)

 

The Chair welcomed everyone to the meeting.

 

a)                    The Licensing Department's Report

 

Submitted – the report of the Licensing Manager providing details of an application to vary a premises licence, made by Park Holidays Ltd, in relation to seeking the right to make amendments to the location plan of the licensed bar area of y Lolfa and the dining area. In addition, they had requested the right to add the licensed activities of Plays, Boxing and Wrestling, and indoor dance performances on Monday to Sunday 09:00 in the morning until midnight.

 

It was confirmed that every part of the outlined plan for the licensed area would remain unchanged, and that the licensed activities and hours on the current licence would remain the same. They had requested the right to change a condition on the licence in order to comply with the changes to the outlined plans. The applicant did not propose any additional measures to those included on the operating schedule of the current licence, in order to promote the licensing objectives. There was no change to the hours of licensable activities, nor to the conditions in the operating schedule.

 

It was noted that the Licensing Authority Officers had sufficient evidence that the application had been submitted in accordance with the requirements of the Licensing Act 2003 and the relevant regulations.

 

Attention was drawn to the responses received during the consultation period. It was noted that objections to the application had been received from several nearby residents, the Community Council and the Local Member who referred to concerns in relation to the Licensing Objectives of Public Nuisance (continued and increased noise disruption, mainly) and Public Safety. It was highlighted that the Public Protection Department had confirmed that complaints had been received. North Wales Police had no objection to the application.

 

The Licensing Authority recommended refusing the application based on the evidence presented; unless the applicant could propose noise control measures in the operating schedule, and restrict regulated and licensable activities entertainment to indoors only.

 

Since publishing the report, the applicant had proposed conditions and had also provided the case study Taylor v Manchester City Council, indicating the solicitors' wish to make the point on the applicant's behalf that the Licensing Authority should be considering the matters that were the subject of the variation rather than conditions / and licensable activities that were already included on the licence. The proposed conditions were as follows:

·         Wrestling and boxing as licensable activities shall be removed from the application.

·         Live music and recorded music shall be played indoors only.

·         No waste or recyclable materials, including bottles, shall be moved, removed or placed in any outside area between 23:00 and 08:00 the following day. [To replace the current condition under 'Public Nuisance']

·         All windows and doors (including bi-folding doors) shall be kept shut after 23:00 when Regulated Entertainment is taking place, except for the immediate entry and exit of persons.

·         A phone number shall be made available during the provision of Regulated Entertainment for those people who had made representations against the variation of the Premises Licence.

 

It was highlighted that the applicant's solicitors had sent in a draft of the application before submitting it to the Environmental Protection Officer, because of a history of noise complaints. It was agreed with the Officer that there would be no Environmental Health objection to the variation application should the applicant be willing to remove the right to hold regulated entertainment outside the premises from the licence. When the application was submitted, it did not include the agreed variation to restrict entertainment to indoors only because of the history of noise complaints. This was therefore the basis for the recommendation in the report.  

 

Based on the new conditions proposed, the Licensing Authority recommended approving the application.

 

b)                    In considering the application, the following procedure was followed:-

·         Members of the Sub-committee were given an opportunity to ask questions of the Council’s representative.

·         At the Chair’s discretion, the applicant or his representative were invited to ask questions to the Council’s representative.

·         The applicant and / or his representative were invited to expand on the application and to call witnesses

·         Members of the Sub-committee were given the opportunity to ask questions of the applicant and/or his representative.

·         At the Chair's discretion, the Council’s representative was invited to ask questions to the applicant or his representative.

·         Every Consultee was invited to support any written representations.

·         The Council’s representative and the applicant or his representative were given the opportunity to summarise their case.

 

 

c)                    Elaborating on the application, the applicant's representative noted as follows:

·         The application was to include the showing of films

·         The holiday park had been bought by Park Holidays Ltd in July 2022, therefore many of the complaints referred to were historical complaints.

·         A site manager had been appointed and his phone number would be available

·         Work had been undertaken to alter the floor plan of the licensed area

·         There was no application to extend the hours of the sale of alcohol

·         The conditions proposed would serve to alleviate concerns

 

In response to a question regarding closing the windows to suppress noise and whether this was part of the existing licence, the applicant's representative stated that it was not included on the licence but was part of good practice for the future.

 

In response to a question regarding admission times for the public, the applicant's representative stated that the holiday park was open to caravan owners and their guests. He added that the sale of alcohol would stop at 2am and that they were not applying to change this.

 

The Solicitor stressed that the conditions on the current licence could not be discussed, and that only the variation was being examined

 

ch)       The consultees in attendance took the opportunity to expand on the observations they had submitted by letter.

 

Cllr Berwyn Parry Jones (Local Member)

·         He welcomed the proposed conditions – this was a U-turn

·         He hoped the company would keep to their word – he had not seen a change in the past – reassurance was needed

·         The floor plan required updating to specify the alterations

·         Since the bi-folding doors had been installed, this had led to the noisiest night yet – the coronation ceremony

·         He had doubts about the practicality of shutting doors and windows, but understood that there was an air conditioning system in place

·         He accepted that the Park had new owners, but it appeared that greater consideration was being given to the amenities of the Park's residents rather than those of local residents (who were to a degree closer to the noise than the caravan owners were)

·         The noise suppression proposals had been submitted hastily and there was no certainty that this would be successful – he suggested deferring the decision on the application until a revised scheme had been submitted and the Park managers had made the effort to put effective noise control and suppression measures in place.

 

Fiona Zinovieff

·         There was more noise as a result of installing the new bi-folding doors

·         There were no complaints in 2022 because there was no entertainment being held

·         The noise on the night of the coronation had been unbearable

·         The noise carried to neighbouring houses

·         The renovations had meant that the entertainment area now backed onto the nearby dwellings – there were only open doors on the boundary

·         Promises had been made in the past, but they had not been fulfilled

 

Elizabeth Williams (North Wales Police)

·         Noise complaints were a matter for the Public Protection Department

In response to a question regarding the number of complaints that had been received, she noted that complaints had been made to the Public Protection Department on the night of celebrating the coronation, and in response there was now strict control of keeping the bi-folding doors shut during licensable activities.

 

Taking advantage of the right to summarise their case, the applicant's representative noted;

·         The company had 64 sites, therefore it was not a small company

·         Safety conditions had been proposed

·         The floor plan had been revised

·         A phone number would be available for local residents

·         There were no additional hours proposed in the application

·         They hoped to improve the situation and that the licence would not need reviewing

 

Taking advantage of the right to summarise their case, the Licensing Manager noted:

·         The proposed conditions submitted had changed the recommendation

·         Should the Sub-committee decide to approve the application and accept the conditions, the wording of the conditions would need to be clear in terms of explaining their operation and enforcement – the Sub-committee had effective conditioning powers

 

d)            All parties were thanked for making representations on the application.

 

The respondents and the Licensing Manager withdrew from the meeting while the Sub-committee members discussed the application.

In reaching its decision, the Sub-committee considered the applicant's application form along with written observations submitted by interested parties, the Licensing Officer's report, and the verbal representations from each party at the hearing. The Council's Licensing Policy and Home Office guidelines were considered. The Sub-committee gave due consideration to all the representations and weighed these up against the licensing objectives under the Licensing Act 2003, namely:

 

                       i.       Prevention of crime and disorder

                      ii.       Prevention of public nuisance

                     iii.       Ensuring public safety

                     iv.       Protection of children from harm

 

The Sub-committee disregarded observations that had been submitted if they were irrelevant to the above objectives.

RESOLVED: To approve the application in accordance with the requirements of the Licensing Act 2003.

 

The current licence shall be varied as follows:

 

The plan submitted with the application to be revised as a result of the fact that licensable activities shall take place indoors only.

 

To add the following activities to the licence:

 

Dramas: Indoors

Sunday                        09:00   -           24:00

Monday                       09:00   -           24:00

Tuesday                      09:00   -           24:00

Wednesday                 09:00   -           24:00

Thursday                     09:00   -           24:00

Friday                          09:00   -           24:00

Saturday                     09:00   -           24:00

 

Films:  Indoors         

Sunday                        09:00   -           24:00

Monday                       09:00   -           24:00

Tuesday                      09:00   -           24:00

Wednesday                 09:00   -           24:00

Thursday                     09:00   -           24:00

Friday                          09:00   -           24:00

Saturday                     09:00   -           24:00

 

Indoor Sporting events:                                          

Sunday                        09:00   -           24:00

Monday                       09:00   -           24:00

Tuesday                      09:00   -           24:00

Wednesday                 09:00   -           24:00

Thursday                     09:00   -           24:00

Friday                          09:00   -           24:00

Saturday                     09:00   -           24:00

 

Dance Performances:  Indoors

Sunday                        09:00   -           24:00

Monday                       09:00   -           24:00

Tuesday                      09:00   -           24:00

Wednesday                 09:00   -           24:00

Thursday                     09:00   -           24:00

Friday                          09:00   -           24:00

Saturday                     09:00   -           24:00

 

Live Music – This activity to be restricted to being held indoors only from now on

 

Recorded Music – This activity to be restricted to being held indoors only from now on

 

To vary the current conditions as stated in the application, but further revised to account for the fact that the licensable activities have now been restricted to being held indoors only, and that the plan has subsequently been revised as noted above.

 

To add the following conditions to the licence:

 

No waste or recyclable materials, including bottles, shall be moved, removed or placed in any outside area between 23:00 and 08:00 the following day. [To replace the current condition under 'Public Nuisance']

 

All windows and doors (including, to avoid any misunderstanding, the bi-folding doors) shall be kept shut after 23:00 when Regulated Entertainment is taking place, except for the immediate entry and exit of persons.

 

A phone number shall be made available during the provision of Regulated Entertainment for those people who had made representations against the variation of the Premises Licence to be considered in a hearing on 26 May 2023.

 

Particular consideration was given to the following.

In the context of Preventing Crime and Disorder the Police had no objections to the application, and no evidence had been submitted which related to this principle.

In the context of Public Safety one respondent believed the bar area was very small for the number of intended customers, but capacity was a matter for the fire risk assessment rather than the licensing system. Many respondents had noted that the road towards the entrance of Bryn Teg was narrow, busy and dangerous, but there was no evidence to suggest that the application should be refused on this basis.

In the context of Preventing public nuisance, people's experience of disruption because of noise carrying from the holiday park over the years were noted, with several residents stating that the noise had been bad enough and happening regularly enough that they had complained repeatedly to the local member, to the Council and directly to the former managers of Bryn Teg.

It was noted from some of the responses that there had been instances where doors and windows had not been shut during entertainment inside the building; as a result, noise could be heard loudly and clearly in dwellings outside the park.

Several respondents noted that glass bottles were being emptied into recycling containers outside late at night after licensable activities had ended. This was despite the fact that there was a condition on the premises' current operating schedule specifying that this was not to happen.

Officers had confirmed that noise complaints had been received from local residents regarding licensable activities at the Holiday Park, and that there had been attempts to get the Park managers to suppress the noise.

Nevertheless, it was noted despite this that the Environmental Health Service had not made representation based on an understanding that the applicant's intention was to restrict the current licensable activities to being held indoors only, and that the application had now been revised to address the Authority's concerns.

Specific conditions had been proposed to address noise, and officers explained that closing doors and windows was a very effective method of controlling noise. It was also noted that an air-conditioning system had now been installed so that it would not be necessary to open the windows when it was hot.

It was noted that the problems had arisen during the time of former owners and managers, although there had been one recent case where a window was left open, but a new, specific condition would address this.

On a more general note, it should be noted that the sub-committee could only consider the specific variation that was the subject of the application. Should problems arise with the running of the premises from a licensing perspective, then the legislation provided a review procedure where the authority could be requested to review any aspect of the licence if needed.

In the context of Protecting Children from Harm, no evidence had been submitted that related to this principle.

The Sub-committee was pleased to note that the applicant had considered the representations made and had been willing to compromise by revising the application and offering to reduce the activities that were already on the licence.  In these circumstances the Sub-committee was satisfied that the application as revised was in accordance with the four licensing objectives, therefore the application was approved

The Solicitor reported that the decision would be formally confirmed by letter to everyone who had submitted written observations. He added that all parties to the application had the right to submit an appeal to Caernarfon Magistrates' Court against the Sub-committee's decision. Any such appeal should be lodged by giving notice of appeal to the Chief Executive, Llandudno Magistrates’ Court, Llandudno within 21 days of the date that the appellant receives the letter (or a copy of the letter) confirming the decision.

 

 

DECISION

 

• TO APPROVE THE APPLICATION to vary the licence in accordance with requirements of the Licensing Act 2003.
• The inclusion of boxing and wrestling as a licensable activity to be removed from the application.
• The provision of live and recorded music shall be for such music to be played indoors only.
• No waste or recyclable materials, including bottles, shall be moved, removed from or placed in any outside area between 23:00 and 08:00 on the following day. [To replace the current condition under ‘Public Nuisance’]
• All windows and doors (including bi-fold doors) shall be kept closed after 23:00 when Regulated Entertainment is taking place, except for the immediate access and egress of persons.
• A phone number will be made available during the provision of Regulated Entertainment to those persons who have made a representation against the variation of the Premises License

 

Note:

Updated floor plan of outdoor licensing activity area to be submitted

 

DECISION:

 

To approve the introduction of 'no waiting at any time' Double Yellow Lines on a Class 1 Road A4086 – Ffordd Llanberis, Rhosbodrual, Caernarfon

 

DECISION

 

TO APPROVE THE APPLICATION in accordance with requirements of the Licensing Act 2003.

 

Incorporate the matters prescribed in the Operators Schedule (Part M) of the application as conditions on the license.

Incorporate the conditions recommended by the Police as conditions to the license

DECISION: To approve the application contrary to the recommendation. Consequently, the application will be referred to a cooling-off period before being returned to the Committee for a final decision.

 

APPLICATION WITHDRAWN

 

DECISION: TO REFUSE IN ACCORDANCE WITH THE RECOMMENDATION.

 

REASONS:

 

1.    Based on the information submitted, the Local Planning Authority is not entirely convinced that there is a real need, proven beyond doubt, to erect an agricultural building of the size and scale proposed at this location. Therefore, the application is contrary to the requirements of policies PCYFF 1 and PCYFF 2 of the Anglesey and Gwynedd Joint Local Development Plan 2017 which encourages the refusal of proposals outside development boundaries unless there is justification to show that its location in the countryside is essential, and that do not comply with other policies within the Plan itself.

 

2.    The scale of the proposal would mean erecting a substantial building which would be located in a prominent, isolated position near a public road and footpath and within a Special Landscape Area. This development would not respect the context of the site and its place in the local landscape and, as a result, the development would be harmful to the area's visual amenities. The application is therefore contrary to the criteria of policies PCYFF 2, PCYFF 3 and AMG 2 of the Anglesey and Gwynedd Joint Local Development Plan, 2017 together with the advice contained within Technical Advice Note 6: Planning for Sustainable Rural Communities and Technical Advice Note 12: Design that relates to protecting local visual amenities and the environment.

 

 

DECISION: To approve contrary to the recommendation

 

1.    The development referred to in this permission must be commenced no later than FIVE years of the date of the permission.

2.    The development hereby permitted shall be carried out in strict conformity with the details shown on the plan(s) numbered 80 1 - 22 - 0 5; 801 - 22 - 70; 22/115/P 09; 22/115/P 04 a 22/115/P 03 Amendment A submitted to the Local Planning Authority, and contained in the application form and in any other documents accompanying the application, unless condition(s) to revise them is/are included on this planning decision.

3.    Before the facility hereby approved becomes operational as a storage/sales yard, the applicant must first submit details to be agreed in writing with the Local Planning Authority of any building and/or structure they propose to erect as part of the proposed facility, including their design and height.

4.    The facility hereby approved must be connected with the use the applicant proposed to make of the commercial premises on the High Street as a business centre for an agricultural goods/materials supplier and which is outlined in blue in plan number 22/115/P 03 Amendment A.

5.    The scheme for planting a mixed thorn hedgerow contained in plan number 22/115/P 03 Amendment A must be completed during the first planting season after the use becomes operational. In the event that any part of the hedge dies, is removed or becomes seriously damaged or diseased within the five-year period from the date it was planted, they must be removed and replaced during the next planting season with others of a similar size and species, unless the Local Planning Authority approves a commitment in writing.

6.    Before the facility becomes operational, the applicant must first submit details to be agreed in writing with the Local Planning Authority of any signs to be erected on the site, and those signs shall be in Welsh only, or bilingual with priority to the Welsh language.

7.    The applicant must comply with Part 6.0 (Summary and Conclusions) of the Floods Consequence Assessment (ref. KRS.0639.001.R001.A) dated September, 2022 by KRS Environmental.

8.    The improvements to the existing access must be carried out in strict conformity with the details contained in plan number 22/115/P 03 Amendment A.

9.    The delivery or distribution of goods to and from the site hereby approved shall not be permitted outside the hours of 08:00 to 18:00 Monday to Friday; 08:00 to 12:00 Saturday and not at all on Sunday.

 

The reasons for the Council's decision to permit the development subject to the conditions already noted:

 

1.    To comply with Town and Country Planning Acts.

2.    To comply with the provisions of the Town and Country Planning Act and to secure the satisfactory development of the site, and to protect the visual amenities of the area

3.    To secure the orderly development of the site and to protect visual amenities.

4.    To secure the orderly development of the site.

5.    To protect visual amenities and to ensure biodiversity enhancements.

6.    To protect and promote the Welsh language.

7.    To comply with the requirements of Technical Advice Note 15: Development and Flood Risk.

8.    In the interests of road safety.

9.    To protect residential amenities.  

 

Notes

 

1.    Due to the size and nature of the development it will be necessary to provide an application to the Sustainable Drainage Systems (SuDS) Approval Body for permission prior to the commencement of the building work. These systems must be approved by Cyngor Gwynedd in its role as the Sustainable Drainage Systems Approval Body prior to the building work commencing.

 

2.    The applicant's attention is drawn to the letter from Welsh Water dated 24/02/23 and the need to ensure that the development complies with the advice contained therein.  The letter can be viewed under this application’s reference number on the track and trace pages on the Council’s website.

 

3.    NOTE: The road verge in front of the access must be reinforced with 125 x 150mm low kerbs installed in accordance with 'Road Design'.

 

4.    NOTE: The Highways Agency shall not be responsible for any surface water from the road that enters the premises as a result of the development.

 

5.    NOTE: The applicant is instructed to write to the Highways Authority to be granted permission under Section 278 of the Highways Act, 1980 to undertake any work which entails changes to the existing road in order to create an access to the site.

 

6.    NOTE: Surface water from the site curtilage should not flow to the main road. The highway drainage by the access and along the frontage must be completed to meet the requirements of the Local Planning Authority before any work is commenced on the rest of the development.

 

 

DECISION:

 

To approve the introduction of 'no waiting at any time' Double Yellow Lines on a Class 1 Road A4086 – Ffordd Llanberis, Rhosbodrual, Caernarfon

 

DECISION:

 

TO RE-ELECT COUNCILLOR ELWYN EDWARDS AS VICE-CHAIR FOR 2023 / 24

 

DECISION:

 

RESOLVED TO RE-ELECT COUNCILLOR EDGAR OWEN AS CHAIR FOR 2023 / 2024